Event & Publicity Application - UMass Amherst Library

Event/Exhibit Overview

Name of Event/Exhibit

Purpose of Event/Exhibit

Date of Event/Exhibit

Time of Event/Exhibit

Have you checked the campus calendar of holiday observances?

Type of Activity
for example: Book Talk, Exhibit Reception, Faculty Workshop)

Sponsorship

Sponsoring Organization(s)
* If the sponsor/co-sponsor is other than the Library - provide Business Manager Contact Information for sponsoring/co-sponsoring department. If there are multiple sponsors, please contact Terry directly

Name

Phone

Invitees

Number to be invited

Anticipated attendance

Booking the Location

Preferred Location (if known)

Specific Event Requirements

Chairs?

Tables?

Food? (permission required - catered meals must be provided by UMass Catering per Univ. policy)

Alcohol? (library sponsored events only)

PC, Network, A/V

Other (e.g. Lectern)

Publicity for your Event or Exhibit (library sponsored events only)

Will you need publicity help?

If yes, describe the event/exhibit.

If an exhibit, include the quantity of pieces and the format (photos, letters, paintings, etc.) and a statement from the artist (if applicable). If an event, provide as much descriptive detail as possible with a bio of the speaker if possible.

RSVP required?

If yes, RSVP due date

Will you be supplying any artwork or images?

Will you be supplying additional biographical information on speakers or exhibitors?

If so, please send high-resolution artwork/images, speaker or biographical information via email or USB drive to Leslie Schaler

Contact Information for Event/Exhibit

Contact Person(s)

Address

Telephone (work)

Telephone (home)

Telephone (cell)

Fax

Terms of Services

I have read and agree to the Events in the UMass Amherst Libraries Policy. I accept full financial responsibility for damages incurred as a result of this event.