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W.E.B. Du Bois Library Cataloging Manual

SIZE DESIGNATIONS
 
 
 

 
This document applies to all Library locations except Special Collections, which has its own policy. Cataloger's judgment may be exercised in applying these procedures.

CONTENTS

Table of size designations
Determination of size
Shelving policies
Position in call number
Continuations, serials, and classed-together series
Binding
 

Table of size designations

m.s.	height up through 22 cm.	miniature scores only
+	height  29-40 cm.	monographs & serials but NOT class N, periodicals, scores
Folio	height 41 cm. and more depth 29 cm. and more	monographs, serials, periodicals, scores

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Determination of size
 

The size designation of an item is determined by the application of the table above to the size that is recorded in the physical description area of the item's cataloging record. However, no matter what the height of an item, a depth of 29 cm. or more dictates the addition of Folio to an item's call number, even when cataloging rules do not allow the recording of depth in the physical description (i.e., when the width is more than half the height).

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Shelving policies
 

Shelving policies do not necessarily dictate a size designation. For example, a book with a height of 30 cm. going to a location (such as the Main Library stacks) that intershelves all books under 40 cm. will still be marked with a plus (+) both on the book and in the bibliographic and/or item record(s).

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Position in call number
 

1. OCLC Bibliographic record

The size designation belongs in the 049 field, in brackets, immediately following the OCLC location code.

Example:   049     AUMM[+]
Example:   049     AUMP[Folio]
Example:   049     AUNU[Folio][Per]

2. Item record

The size designation belongs in subfield k of the 090 or 099 field, as the final element.

Example:   090     QK484.K3¦bM55¦k+
Example:   090     QP222¦b.F66 1987¦kFolio

3. Routing slip and call number label

The size designation belongs at the very bottom of the call number, following any volume or copy numbers.

Examples:
  

TT   597   B65   1954   +

TR   612   A48   1972   v.3   Folio

TT   413   J67   1989   v.4   pt.2   c.3   +

Per   AP   2   M33   v.1   1995   Folio

Score   M   1   B56   m.s.

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Continuations, serials, and classed-together series

Individual volumes of a continuation, a serial, or a series should given an oversize designation, if needed. Ignore the presence or absence of such a designation in the series authority record, the bibliographic record, or any other volumes. Do not attempt to create consistency of treatment.

Binding

Variations in size due to binding after cataloging are ignored. However, if during cataloging the cataloger puts an item into an oversize envelope binder, the cataloger should insert a 590 note in the bibliographic record to that effect, as well as following the procedures outlined above.

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Copyright 2000 University of Massachusetts, Amherst
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