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W.E.B.
Du Bois Library Cataloging Manual
CATALOGING & PROCESSING
PRINTED TEXTS WITH ACCOMPANYING MATERIALS
CONTENTS
Scope
Cataloging policy
Shelving policy
Informing Circulation
Cataloging procedures
End processing procedures
Bindery itemsScope
The policies and procedures in this document apply to a printed text which has accompanying material that is supplemental to or illustrative of the main text. Such accompanying materials include, but are not limited to: answer sheets, cassette tapes, CD-Roms, compact discs (CDs), floppy disks, maps, microforms, overlays, slides, and sound discs (records).Cataloging policy
Any title falling within the scope statement above will be cataloged as a single unit, that is, as printed text with accompanying materials, following any LC Rule Interpretation for AACR2 Rule 1.5E, 2.5E, or 12.5E. If there is doubt as to which is the primary piece (printed text or accompanying material), consider the accompanying parts as primary and catalog according to rules and policies for the medium of the accompanying material. University of Massachusetts theses will be treated in accordance with thesis policy and practice.Top of pageShelving policy
1. Main Library: Shelving location will be based on whether or not the accompanying materials are, or can be, inserted into the text.Top of pagea) Printed text volumes with accompanying materials inserted into the volumes will be sent to the stacks, unless otherwise noted on the routing and/or order slip by the notation "Cat to ..."2. Branch Libraries: Titles falling within the scope of this policy which are designated for branch libraries, or for special locations within the main library, will be cataloged to that branch or location. Each of these units will determine its own shelving policy for these materials. Routing slips will be annotated to call attention to the presence of accompanying material within the volumes of text.b) When accompanying materials cannot be inserted into printed texts, that is are separate physical pieces, the titles will be cataloged to the appropriate location, either in the Microforms area (Microfiche, Microfilm) or A/V Reserve (Media), with both elements shelved together.
Informing Circulation
1. Contents label on pocket.Top of page
In order to alert Circulation staff to the presence of accompanying material inserted in text volumes, legends which record the type and quantity of the accompanying material will be added to the book pockets placed in the front on the volumes.
2. Warning sticker for magnetic materials.
For accompanying materials (e.g., computer disks, audio tapes, videotapes) that may be adversely affected by the desensitizing/sensitizing process performed at circulation desks when items are being charged out or discharged, a special warning sticker will be added to the front cover of the volumes to bring them to the attention of Circulation staff.Cataloging procedures
1. Describe the accompanying material in |e of the 300 field, and, if appropriate, also make a note in the 500 field giving the location of the materials (e.g., "Microfiches in end pocket.") The note in 500 is an informal one and may take a variety of forms depending on the format of the text and materials.2. On the routing slip, note the number of physical pieces of accompanying material present and note the need for a warning sticker if necessary.
3. Statistics: Count 1 title cataloged in the appropriate category (monograph or serial, and contributed, original, or DLC copy). For the physical volume count, record the number of additional text volumes and the number and type of each piece of accompanying material in the space for "Additional copies & vols."
End processing procedures
1. When end processing volumes containing accompanying materials, first consult the routing slip for special instructions and information about the accompanying materials.Top of page2. On the book pocket, next to the call number label, add a second label on which the number and type of accompanying items have been typed (e.g., 2 cassette tapes). If the items are to be stored in a pocket inserted into the volume, this information should also appear on the label; for example, 14 microfiche in pocket.
3. For computer disks and magnetic tapes of all types, which are likely to be adversely affected by passing through security system installations at Circulation desks, add a special warning sticker to the lower middle of the front cover of the volume. If an essential information on the cover would be obscured by a sticker placed in that position, an alternate location would be the upper right corner of the front cover of the volume.
4. Ownership marks should appear on each piece of accompanying material as appropriate (stamp or label or write with special pen or do nothing, depending on what the material is).
5. If necessary, make a pocket to hold the accompanying material. Although microfiche and computer disks often come in pocket sleeves, the paper sleeves should not be used as pockets unless they are already glued to the book and are of sturdy construction. When a pocket is made for microfiche or disk in loose sleeves, it should be large enough to accommodate the materials with the sleeve, so that the materials may be removed from the pocket by grasping the sleeve. Pockets for microfiche should be made so that the fiche can be inserted short side first. Pockets for disks should be cut diagonally, and disks put into pockets sleeve-side down.
Bindery items
If it is necessary to send an item out for binding, have a pocket made by the bindery for the accompanying material, and include the accompanying material when sending it out.
Scope
Cataloging policy
Shelving policy
Informing Circulation
Cataloging procedures
End processing procedures
Cataloging Manual Contents Page
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2000 University of Massachusetts, Amherst
For corrections, comments and suggestions contact the Cataloging Manual Committee, W.E.B. DuBois Library
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