Contents
Search
W.E.B.
Du Bois Library Cataloging Manual
WORKFLOW FOR "RUSH" MATERIALS
CONTENTS
Contents
SearchWORKFLOW FOR "RUSH" MATERIALS
CONTENTS
Top of page
Workflow
Special considerations
Binding
Multiple copies
Workflow
Acquisitions will search OCLC for a useable record.
If a record is found, it will be printed out and transferred to the OCLC save file. The save file number will be written on the copy. The book with a red flag inserted, the copy, and the order slip will be sent to Information Processing or Cataloging Department as appropriate.
If no copy is found, the book with a red flag inserted, and the order slip will be sent to the Cataloging Department.
Special procedures for rush cataloging:
The book and copy will travel together to the Data Input Unit. The appropriate record will be called up from OCLC's save file. (Unused records will drop out of the save file automatically.) When data entry and any necessary proofreading have been completed, the record will be produced and then sent across the interface to Innopac. Print or stamp in red RUSH at the top of the copy.
Add 949 nn 1 as the last field on the copy.
Print or stamp in red RUSH on the top of the routing slip.The copy and the book will be separated. The book will go to end processing and then to Circulation or the appropriate branch library; the copy will be filed to use in receiving catalog cards.
Special considerations
BindingIf a "rush" volume which is being held for a Library patron needs to be bound, it will be bound after the patron has used it. In such cases, the binding slip will be prepared as usual and travel with the book to End Processing. The End Processing staff member handling the rush processing will retain the binding slip and take the volume, with its routing slip, to the Circulation Desk, where a hold will be placed on the volume so that it will come to the staff member once the patron has returned it. The binding slip, which has been retained by the End Processing staff member, will function as a reminder that the book should be bound and will allow for follow-up at the Circulation Desk and/or retrieval from the stacks at a later point in case the volume slips through the hold process.Specify binding only if it seems absolutely necessary. Consider the possibility of some in-house treatment (which can be done before the book goes to the hold shelf) such as laminating paperbacks or stapling thin pamphlets into binders.
Note that volumes going through rush for Reserve should be bound (if binding is required) before being sent to Reserve, and that the note concerning the hold for Reserve should be typed onto the binding slip as is done for holds for patrons.
There will inevitably be cases in which this policy cannot be followed (for example, when a volume is falling apart and cannot be repaired or bound in-house, or when a large volume needs all its pages cut). In such cases, the person making the binding decision should add a note to the routing slip stating that the volume should be bound before going to Circulation.
Return to top of page
Multiple copies
If a Cataloger or Cataloging Assistant receives multiple copies of a title which is being rush cataloged for a Library patron, but only one/some of the copies will actually go on the hold shelf, the extra copies should be cataloged and processed along with the copy(ies) going to the patron. Circulation staff will separate out and send to the stacks any extra copies found while adding items to the hold shelves.Workflow Special considerationsAn exception to this practice would be made for extra copies which are destined to be bound; there is no reason not to start them through the binding process immediately after cataloging.
12/26/95 - W10 / HTML 10/19/00
Copyright 2000 University of Massachusetts, Amherst
For corrections, comments and suggestions contact the Cataloging Manual Committee, W.E.B. DuBois Library
This is an official page of the University of Massachusetts Amherst Campus