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W.E.B.
Du Bois Library Cataloging Manual
SERIAL INFORMATION FORM
AND DEFINITIONS
Acquisitions places a Serial Information Form (see sample) in the first item received of a new monographic series or contin standing order. These forms must be filled out and returned to Serial Acquisitions so they will know how to treat subsequently received items. See list below for definitions of terms on the form.Top of pageIf the decision is to cat sep or analyze the title, return both item and the form to the Head of the Serials Section. The item will be returned to you after a separate bibliographic record is set up for it. This is done so that the cataloging record created for the individual item does not overlay the order record for the monographic series/contin as a whole.
If the decision is to make a title a Contin A/V, return only the form.
Broad definition of what types of serials are in Innopac
1. Periodical (Innopac term - Per, appears in call no.)
A serial publication, published more than once per year, articles by several authors. To be published, as with serials below, until it ceases, etc. (includes newspapers).
2. Serial (Innopac term - Ser Add)
Intended to be published indefinitely into the future until it ceases publication, is merged with another title, or title changes.
3. Analyzed Serials (Innopac term - Ser Anal)
Intended to by published into the future; assigned one call number, but usually each volume deals with one topic and warrants an author/title entry in the OPAC. All volumes sit together on shelf.
4. Continuation (Innopac term - Contin A/V)
Published in volumes, but with a definite cessation point in mind, e.g., a 20-volume encyclopedia. Sometimes all volumes are published at once, in which case we would order all 20 (Monographic Section) and it would not be treated as a continuation. However, if the volumes were published one at a time, we would set up an Innopac checkin record and check in each volumes it is received.
Example: Complete works of John Milton5. Analyzed Continuation (Innopac term - Contin Anal)Intended to be published in a certain number of volumes like an ordinary continuation, and is assigned one classification number for all volumes; however, each work is a monograph within itself and has individual author/title entries in the OPAC.
6. Cat Sep (Innopac term - Cat Sep)
These are numbered monographs in series (excluding publisher's series which we do not place on standing order). Innopac contains this type of publication to maintain control over receipt, and also to save us from placing separate orders for them. (NOTE: If a series becomes unnumbered, we cancel the standing order.)
7. Continuation Cat Sep (Innopac term - Contin Cat Sep)
Intended to be published in a specific number of volumes, like an ordinary continuation. However, each work is a monograph within itself and has individual author/title entry in the OPAC. The volumes are assigned their own call numbers.
8. Memberships/blanket orders
Several of these are payment records only, with an indication on the checkin record of what is received on the membership or blanket order. If it is a blanket order, we usually enter the monographs received under title and send them through as "cat seps".
Cataloging Manual Contents Page
3/7/96 - W11 / HTML 10/19/00
Copyright
2000 University of Massachusetts, Amherst
For corrections, comments and suggestions contact the Cataloging Manual Committee, W.E.B. DuBois Library
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