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W.E.B.
Du Bois Library Cataloging Manual
OVERLAY POINTS FOR MONOGRAPHS
ON III TAPELOADS
CONTENTS
Introduction
I. Cataloging Procedures
A.
Cataloging edit sheet has OCLC number (contributed copy and CIP copy)
B.
Cataloging edit sheet lacks OCLC number (MARC and original cataloging)
C.
BOS order slips
II. OCLC Input Procedures
III. Post Input
Procedures
INTRODUCTION
The only overlay point for tapeloads
on III will be the OCLC record number. The following procedures are designed
to guarantee that the temporary bibliographic record input by the Acquisitions
Department for ordering purposes includes an OCLC record number that matches
the one on the permanent bibliographic record so that it will be overlaid.
CAUTION
In adhering to the following procedures:
1. Do not change the OCLC no. on
any bibliographic record that has a cat. date. If an order record appears
to be attached to the wrong bibliographic record, consult Acquisitions.
2. After changing or entering an OCLC
no. on any bibliographic record in Innopac, search the database again by
that OCLC no. to ensure that the OCLC no. being entered is not already
present on a record and to verify the accuracy of the number. If that OCLC
no. is present on another record, consult the Head of Cataloging or Information
Processing.
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I. Cataloging Procedures
A. Cataloging edit sheet has OCLC
number (contributed copy and CIP copy)
Check the packing slip for an OCLC
record number.
1. If there is one and if it matches
the OCLC number on the cataloging copy, put a check mark next to the OCLC
number on the cataloging copy to indicate that there is an overlay point
and there is no need to input the OCLC number into the Acquisitions record.
2. If there is no OCLC number on the
packing slip, or if the OCLC number on the packing slip does not match
the one on the cataloging copy, call up the Acquisitions record on Innopac,
compare the order record numbers to guarantee that the overlay point is
for the right record, and enter the OCLC number, or update an incorrect
number to the correct one, on the temporary bibliographic record that was
input by Acquisitions. Put a check mark next to the OCLC number on the
cataloging copy to indicate that the match point has been established.
3. If the order record appears to be
for a different book, consult Acquisitions.
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B. Cataloging edit sheet lacks OCLC
number (MARC and original cataloging)
1. MARC/LibCat edit sheets
a. Order record number -- Check the
order record number on the packing slip and make sure it matches the one
on the edit sheet. If the order record numbers on the edit sheet and the
packing slip do not match (could have been miskeyed for the MARC search),
enter the correct order record number on the edit sheet (be sure you have
the right packing slip).
b. OCLC no. -- If there is an OCLC record
number in the lower right corner of the packing slip, write that number
in the space labelled "OCLC:" that is, at the upper left corner of the
fixed field on the MARC edit sheet. Write it in red ink to show that the
number was entered by the MARC cataloger rather than the input operator.
Do not determine if it is really the correct OCLC no. (input operator will
do so).
If there is no OCLC no. on the packing
slip, do nothing further about the OCLC no.
2. Original records
Write the order record number from
the packing slip in the upper right hand corner of the worksheet for original
cataloging. Be sure you have the right packing slip.
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C. BOS order slips
For material with BOS order slips,
do not check Innopac. Instead, if the cataloging edit sheet has an OCLC
number, write "BOS" above the OCLC number. On original cataloging worksheets,
write "BOS" in the upper right corner. On MARC/LibCat edit sheets, write
"BOS" by the space provided for the OCLC number.
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II. OCLC Input Procedures
A. If the MARC/LibCat edit sheet
has an OCLC no. entered by the cataloger, check to see that it matches
the one on the OCLC record called up by LCCN for input. If it matches,
leave it as it is. If it does not match, draw a line through it, and write
the correct OCLC no. above it in pencil.
B. If the MARC/LibCat edit sheet does
not have an OCLC no. written on it, add the OCLC no. to the space provided
for OCLC no. on the edit sheet in pencil.
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III. Post Input Procedures
All MARC copy that does not have
an OCLC no. written in red ink by the cataloger, or has the number corrected,
will have the Acquisitions temporary bibliographic record called up by
order record number, and the correct OCLC no. input into the record. If
contributed copy does not have a check mark or BOS next to the OCLC no.,
the temporary Acquisitions record will be called up and the OCLC no. entered
or verified. All original copy will have the OCLC no. entered on the copy
by the person who produces the record after proofreading. The OCLC no.
will then be entered into the temporary Acquisitions record, which will
be called up by order record number.
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2000 University of Massachusetts, Amherst
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