Differences
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serials_title_changes [2020/04/28 18:10] annk |
serials_title_changes [2020/07/17 19:30] annk removed |
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| - | ====== Revise this page also includes new titles instructions at bottom of page ====== | + | (AK--revision in process 4/2020) |
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| - | (AK--revising in process 4/2020) | + | |
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| Begin by searching for the old title. Then search for the new title by using the OCLC number found in the 785 field of the old title. **If no record for the new title can be found in Connexion, give to a librarian to create an original record.** | Begin by searching for the old title. Then search for the new title by using the OCLC number found in the 785 field of the old title. **If no record for the new title can be found in Connexion, give to a librarian to create an original record.** | ||
| - | = Core fields = | + | __Core fields__ |
| Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | Please ensure all information has been accurately transcribed from the title page, title page verso, colophon, cover, etc. | ||
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| * **650** check that there is at least one subject heading | * **650** check that there is at least one subject heading | ||
| - | = Linking fields = | + | __Linking fields__ |
| * **780:** field used in the bib record of the __NEW TITLE__ to link to the name of the previous title. | * **780:** field used in the bib record of the __NEW TITLE__ to link to the name of the previous title. | ||
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| * Example: 785 00 The who's who in building & construction (Connecticut & Western MA.) ǂw (OCoLC)987576564. | * Example: 785 00 The who's who in building & construction (Connecticut & Western MA.) ǂw (OCoLC)987576564. | ||
| - | = RDA fields = | + | __RDA fields__ |
| We prefer to export RDA records. RDA records should have the following fields: | We prefer to export RDA records. RDA records should have the following fields: | ||
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| * **338** volume $b nc $2 rdacarrier | * **338** volume $b nc $2 rdacarrier | ||
| - | = Don't forget! = | + | __Don't forget!__ |
| When you are done reviewing the record: | When you are done reviewing the record: | ||
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| - | ===== Closing old title ===== | + | === Closing old title === |
| + | - Update 866 field in holdings | ||
| + | - In (M) item list, remove the Order number from (3.) General Information (2). | ||
| + | - In the Subscription List: Under 2. Subscription Info. (1), enter today's date in the To Date field | ||
| + | - Under 3. Subscription Info. (2), in the Check In note field enter Title changed to [the new title Aleph Bib. no.], [mo-dy-yr], [initials]. | ||
| - | * Update 866 field in holdings. Remove the dash at end of holdings statement or add two back slashes if we hold the last issue of title. Add a 590 field saying title changed, [mo-dy-yr],[initials]. | ||
| - | * In (M) item list, remove the Order number from (3.) General Information (2). | ||
| - | * In the Internal Note field of the last item of old title, enter title changed, [mo-dy-yr], [initials]. | ||
| - | * In the Subscription List: Under 2. Subscription Info. (1), enter today's date in the To Date field. | ||
| - | * **Some of this information may need to be transferred over to the new title before you delete any of this information.** | ||
| - | * Under 3. Subscription Info. (2), in the Check In note field enter Title changed to [the new title Aleph Bib. no.], [mo-dy-yr], [initials]. | ||
| + | === New title === | ||
| - | ===== New title ===== | + | == In Aleph == |
| - | * In the Serials Module, go to [L] Subscription List. Hit Add. | + | * Use the Serials Module and go to [L] Subscription List |
| - | * Fill in the required information under General Information (1): | + | * Add |
| - | * Sublibrary (UMDUB, UMSCI, etc.) | + | * Fill in the required information under General Information (1): NOTE THIS SECTION NEEDS TO BE COMPLETELY REVIEWED |
| - | * Collection (UPER for pers, UGEN for serials) | + | * Sublibrary |
| - | * Material Type (ISSUE for unbound pers or ISSBD for anything bound) | + | * Collection (UPER for periodicals, UGEN for serials) |
| - | * Item Status (12 for periodical-unbound, or 11 for bound. 01-Serials) | + | * Material Type (ISSUE for unbound; ISSBD for bound) |
| + | * Item Status (12 unbound or 11 for bound periodicals; 01 for serials) | ||
| * Add item(s). | * Add item(s). | ||
| - | * Enter necessary values in Subscription Info.(1), including Sublibrary and Collection, Item Status 12, From Date and Vendor code (from order record), Today's date in From date, End date 12/31/2099. Enter Order number in appropriate box. The transferred order record for serials should be Type O (Standing Order) with a budget of **SERIALS**, if not, inform Judy. | + | * Enter necessary values in Subscription Info.(1): Sublibrary and Collection, Item Status, From Date (today's date), Vendor code (from order record) and End date (12/31/2099). |
| - | * Subscription Info. (2). In check in note, enter any link by instructions if necessary. Info may have already been transferred from the old record to here. | + | * Enter Order number in appropriate box. The transferred order record for serials should be Type O (Standing Order) with a budget of **SERIALS** (if not, inform Acquisitions). |
| + | * Subscription Info. (2): In check in note, enter any link by instructions if necessary. Info may have already been transferred from the old record to here. | ||
| * In Note field, add TITLE CHANGE. | * In Note field, add TITLE CHANGE. | ||
| * Enter Claim Dates and Discard/Binding figure. If it is a serial, make sure Print Label box is checked. | * Enter Claim Dates and Discard/Binding figure. If it is a serial, make sure Print Label box is checked. | ||
