Differences

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--- cross-linking_bound-withs_title_changes_and_ser_anals [2011/06/29 22:32]
ldegozzaldi
+++ cross-linking_bound-withs_title_changes_and_ser_anals [2022/05/16 19:00] (current)
jeustis
@@ Line 1: / Line 1: @@
+====== PAGE OUTDATED ARCHIVED - DO NOT USE THESE INSTRUCTIONS ======
+Under review for FOLIO. Direct questions to [[annk@umass.edu|Ann Kardos]]
 (Aleph Workflow-Information Resources Management)\\
 (Working Draft, 6/29/11)
-====== Cross-linking: Bound-withs, title changes and ser anals. ======
+====== Cross-linking (or X-linking): Bound-withs, title changes and ser anals. ======
 ===== ITM Links =====
@@ Line 10: / Line 13: @@
 In this case multiple monographic titles are bound together in a single physical volume.  Each title will have its own bibliographic record, usually of "equal" hierarchical rank.  "With notes" may be found in the 501 fields of the bound-together bibs.
   - A single item will represent the volume containing the two (or more) titles. Attach the item to the bib. record for the **first** title in the volume. Wand in the barcode from the volume.
-  - Enter a LKR field in the bib. record(s) for the **second (and third and so on)** title(s) contained in the volume. Delete any items and ADM records from these second+ bibs.
+  - Enter a LKR field in the bib. record(s) for the **second (and third and so on)** title(s) contained in the volume. Delete any items and ADM records from these second+ bibs.  **NOTE:  Do not delete items representing additional pieces attached to the record, e.g. a Special Collections copy, or a copy which has been assigned a different call number.**
   - We use ITM links for bound-withs.  The LKR field will consist of:
     * subfield a ITM
@@ Line 19: / Line 22: @@
     * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]
     * Library where record is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.]
+  -  Add an HOL record with the volume number under the series.
   - If only **one** item is involved, these three subfields are the only ones required.
   - Check the OPAC view, to be sure the link has worked.  The linked item will **not** show up in the staff-mode view of the bib. containing the LKR field.  Hit Control-O for the public view, and check for the item under __CLICK HERE FOR CALL NUMBERS AND ITEM AVAILABILITY__.
@@ Line 76: / Line 80: @@
   - The HOL record for the cover bib. will include:
     * 866 displaying holdings of the overall series.
-    * 590 note stating:  SER (CONTIN) ANAL.  This title is ANA-LINKED.
     * 952z note stating: Individual vols. may also be searched by author, title or series title.
   - Preparation of Monographic Records:
     * Enter the series in the correct form (per OCLC authority file) with proper volume information.  (NOTE: Many old-fashioned bibs. will have 810’s, and varying forms of the series title.)  Correcting the series entries will tie the monographic titles together in a browse search under title or series.
     * Add an HOL record with the volume number under the series.  This can be done either in the LC Class number or a subfield h under the Depository sublibrary and collection.  It also can be entered in an 866 or 952 field.  Adding the HOL supplies the "LOCATION" line in the OPAC view.
-    * Delete any item records from the monographic bibs.  (It's also a good idea to delete the ADM from these monographic bibs.)  Add an ANA link into the bib. as follows:
+    * Delete any item records from the monographic bibs.  **NOTE:  Do not delete items representing additional pieces which should be attached to the monographic record, e.g. a copy which has been assigned a different call number.**  (It's also a good idea to delete the ADM from these monographic bibs.)  Add an ANA link into the bib. as follows:
 		LKR	$a ANA
@@ Line 93: / Line 96: @@
 **=>FINAL STEP:  Check to make sure the link is working with Control-O (OPAC view)<=**