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electronic_access_issues_for_cancelled_or_ceased_in_print [2009/10/16 15:47] ldegozzaldi created |
electronic_access_issues_for_cancelled_or_ceased_in_print [2019/01/07 17:20] (current) |
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| ===== Order status codes for print cancellations: ===== | ===== Order status codes for print cancellations: ===== | ||
| - | * LC = Library cancelled (for Library-initiated cancellation that doesn’t qualify as a CE) | + | * LC = Library cancelled (for Library-initiated cancellation that doesn’t qualify as a CE) |
| - | * VC = Vendor cancelled (vendor-initiated cancellation) | + | * VC = Vendor cancelled (vendor-initiated cancellation) |
| - | * CLS = closed (Miscellaneous Library-initiated cancellations such as “no longer receiving”) | + | * CLS = closed (Miscellaneous Library-initiated cancellations such as “no longer receiving”) |
| - | * CE = print cancellations for online access. | + | * CE = print cancellations for online access. |
| ===== Clarification of CE (cancelled print for online) ===== | ===== Clarification of CE (cancelled print for online) ===== | ||
| - | A print cancellation should only be coded CE if being replaced by a paid subscription to the online version of the actual journal. This can be either through a single online subscription or a package provided by a single publisher. The print cancellation should be coded LC if the online access is through a database or aggregator(s). | + | A print cancellation should only be coded CE if being replaced by a paid subscription to the online version of the journal. This can be either through a single online subscription or a package provided by a single publisher. The print cancellation should be coded LC if the online access is through a database or aggregator(s). |
| ===== Workflow issues regarding CE print cancellations ===== | ===== Workflow issues regarding CE print cancellations ===== | ||
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| ==== Updating online order records ==== | ==== Updating online order records ==== | ||
| - | If the online record for the title corresponding to a CE print cancellation has an order with status SV (Sent to Vendor), indicating that it comes on the print subscription, that order needs to be closed and a note entered into the Library Note field about how the online version is currently being accessed. The Serials Cataloger/Cataloging assistant receiving the print title will initiate this process, either through a current list pertaining to a particular package, or by notifying the electronic resources group. Since the electronic resources people do not need to add orders to online records where access is being provided by a single-publisher package, the note regarding online access to the corresponding CE print cancellation may be added into the order attached to the print record. | + | If the online record for the title corresponding to a CE print cancellation has an order with status SV (Sent to Vendor), indicating that it comes on the print subscription, that order needs to be closed and a note entered into the Library Note field about how the online version is currently being accessed. The Serials Cataloger/Cataloging assistant receiving the print title will initiate this process, either through a current list pertaining to a particular package, or by notifying the electronic resources group. Since the electronic resources people do not need to add orders to online records where access is being provided by a single-publisher package, the note regarding online access may be inserted in the Library Note field of the order attached to the CE print cancellation. |
| ==== Other issues of concern ==== | ==== Other issues of concern ==== | ||
| - | - An online subscription corresponding to a CE print cancellation should **not** have an embargo on current or latest years of access. | + | - An online subscription corresponding to a CE print cancellation should **not** have an embargo on current or latest years of access. |
| - | + | - Double access to a particular online publisher on an SFX screen, e.g. through both Highwire and Sage Premier, should be reported to the electronic resources group. | |
| - | - Double access on an SFX screen, e.g. through both Highwire and Sage Premier, should be reported to the electronic resources group. | + | - Discrepancies between holdings mentioned on the SFX screen and actual access should be reported to dbhelp. |
| - | + | <file> | |
| - | - Discrepancies between holdings mentioned on the SFX screen and actual access should be reported to dbhelp. NOTE: the SFX record should indicate our paid access **only**, since “accidental” access to more years than we have paid for, may disappear. | + | NOTE: The SFX record should indicate paid-for holdings **only** |
| + | </file> Where access exists for more years than shown by the SFX screen, this "accidental" access may disappear, and so should not be added to the holdings. | ||
| ====== Print cessations continued by online access ====== | ====== Print cessations continued by online access ====== | ||
