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Open Access Policy for the University Libraries

Rights Retention and Open Access Policy

The Staff, including Librarians, of the University Libraries of the University of Massachusetts Amherst is committed to disseminating the fruits of its research and scholarship as widely as possible. In keeping with that commitment, the Staff adopt the following policy: Each Staff member grants to UMass Amherst and the University Libraries permission to make available his or her scholarly articles and to exercise the copyright in those articles. More specifically, each Staff member grants to UMass Amherst and the University Libraries a nonexclusive, irrevocable, worldwide license to exercise any and all rights under copyright relating to each of his or her scholarly articles, in any medium, provided that the articles are not sold for a profit, and to authorize others to do the same.

The policy applies to all scholarly articles authored or co-authored while the person is a member of the University Libraries staff except for any articles completed before the adoption of this policy and any articles for which the Staff member entered into an incompatible licensing or assignment agreement before the adoption of this policy. The Director of the Libraries or their designee will waive application of the open access distribution for a particular article or delay access for a specified period of time upon express direction by a Staff member.

Each Staff member will provide an electronic copy of the author’s final version of each article no later than the date of its publication at no charge to the appropriate representative of the University Libraries in an appropriate format (such as PDF) specified by the University Libraries.  The University Libraries or UMass Amherst may make the article available to the public in an open access repository.

The Director of the Libraries or their designee will be responsible for interpreting this policy, resolving disputes concerning its interpretation and application, and recommending changes to the Libraries’ Staff (via the Senior Management Group, Librarians’ Council, and Staff Council) from time to time. Any Libraries employee or official Libraries Department or Committee may recommend changes, but shall not be required to perform periodic review. The policy will be reviewed after three years and a report presented to the Libraries’ Staff.

Endorsed, University Libraries, Staff Council, Dec. 3, 2015; Librarians' Council, Dec. 10, 2015; and Senior Management Group, Jan. 6, 2016.