This shows you the differences between two versions of the page.
Both sides previous revision Previous revision Next revision | Previous revision Next revision Both sides next revision | ||
adding_copies_or_volumes [2015/08/25 15:17] spease [Adding Volumes] |
adding_copies_or_volumes [2015/12/03 16:35] spease [Adding Volumes] |
||
---|---|---|---|
Line 8: | Line 8: | ||
**Receiving volumes** | **Receiving volumes** | ||
- | This section is covered in the wiki document [monographic continuations]. | + | This section is covered in the wiki document [[[monographic_continuations|monographic_continuations]]]. |
Line 27: | Line 27: | ||
500 __ Complete in 7 volumes. | 500 __ Complete in 7 volumes. | ||
- | * Change the 260 subfield |c to reflect the latest publication date, surrounded by angle brackets (example: 1999-<2012 >). | + | * Change the 264 subfield |c to reflect the latest publication date, surrounded by angle brackets (example: 1999-<2012 >). |
- | * Change the 300 field to reflect the number of volumes held (example: v. <1-3, 7-8> or <6 v. in 8>). In the case of complicated volume numbering, however, just v. will suffice. | + | * Change the 300 field to reflect the number of volumes held (example: v. <1-3, 7-8> or <6 v. in 8>). In the case of complicated volume numbering, however, just "volumes" will suffice. |
* Check for any additions or changes in series. Add as appropriate. In some cases, if there are multiple series numbers, it is useful to have a separate 830 field for each number. | * Check for any additions or changes in series. Add as appropriate. In some cases, if there are multiple series numbers, it is useful to have a separate 830 field for each number. | ||
Line 41: | Line 41: | ||
* If available, add the ISBN in an 020 field. | * If available, add the ISBN in an 020 field. | ||
+ | |||
+ | * Add a 910 field with your initials in caps, the date, and "recat," e.g. "SEP 12/03/2015 recat" | ||
+ | |||
+ | |||
**Adding a New Item Record** | **Adding a New Item Record** | ||
Line 81: | Line 85: | ||
Most titles end publication at one time or another, with or without completing the series. The Acquisitions team will pass on any such information to the A/V cataloger, but sometimes there is no formal notification from the publisher so it is necessary to check each latest volume itself via the book jacket (if present) and/or the forewords or introduction in the volume. | Most titles end publication at one time or another, with or without completing the series. The Acquisitions team will pass on any such information to the A/V cataloger, but sometimes there is no formal notification from the publisher so it is necessary to check each latest volume itself via the book jacket (if present) and/or the forewords or introduction in the volume. | ||
- | * Check and edit the bibliographic recorded as needed, above. | + | * Change the 260 field by taking out the <> surrounding the last date of publication i.e., 1990-<2015> to 1990-2015. |
- | + | | |
- | * Change the |c field to reflect the final publication date without any angle brackets (i.e., |c 1999-2012). | + | |
- | * Change the 300 field to reflect the total number of volumes - NOT which volumes we have in hand (i.e, v. <1-3, 5-16> becomes 15 v.). | + | * Change the 300 field from v. <1-4> to 4 volumes. |
+ | |||
+ | |||
+ | *****However if there is a gap in the number of volumes that we have (v. <1-3, 5> change it to the known total of published volumes (5 volumes). People will see in OPAC which volumes we do have. | ||
* If there is a missing volume, make a 500 note to this effect (i.e., "Library lacks vol. 14"). | * If there is a missing volume, make a 500 note to this effect (i.e., "Library lacks vol. 14"). | ||
Line 91: | Line 98: | ||
* If the series ceased publication without being complete, make a 500 note to this effect ("No more published"). If, however, there is only one volume the 500 field should read: "Vol. I. No more published." or "Book one, Lacson as a newspaperman. No more published." | * If the series ceased publication without being complete, make a 500 note to this effect ("No more published"). If, however, there is only one volume the 500 field should read: "Vol. I. No more published." or "Book one, Lacson as a newspaperman. No more published." | ||
- | * If present, change the 505 field indicator from 1 to 0. | + | * If present, change the 505 field indicator from 1 to 0. Change the 505 1 field to 505 0. |
+ | |||
+ | |||
+ | |||
**Call Numbers & Availability note** | **Call Numbers & Availability note** |