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checklist_requesting_new_aleph_collections [2019/04/23 14:02] mbanach created |
checklist_requesting_new_aleph_collections [2019/05/02 17:55] kgberry |
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| ====== Collection code ====== | ====== Collection code ====== | ||
| + | This page is under construction! We are planning a form to expedite this process. | ||
| + | The [[UMA Libraries Borrowing page https://www.library.umass.edu/borrowing/]] will be useful for this form's development. | ||
| - | **1. Cataloging** : | + | **1. Cataloging** : (Qs? Ask Meghan for help with this section) |
| - | a. What is the purpose of this new location? Where is it housed? How will the items be used ? For example cover records for electronic items or a separate collection for all patrons to user. | + | a. What is the purpose of this new location? (The answer will go into a free text box) |
| - | b. What kind of material is contained in the collection is it? print items, electronic items, DVDs, media, equipment? | + | b. Where is it housed? (The answer will go into a free text box) |
| - | c. By what name do you want the collection to appear in discovery apps ( EDS, Aleph OPAC ) | + | c. How will the items be used? For example cover records for electronic items or a separate collection for all patrons to use. (The answer will go into a free text box) |
| - | **2. Processing:** | + | d. What kind of material is contained in the collection is it? (Drop down of the FC approved material types for FOLIO) |
| - | a. What kind of processing do these items need? Separate spine labels, DVD labels - cases? | + | **2. Processing:** (Qs? Ask Scott for help with this section) |
| - | b. How are these items accessed? | + | a. What kind of processing do these items need? (ie-Separate spine labels, DVD labels) (ASK Scott what the processing options are, so they can be put into a radio list. We can have an OTHER field and then he can circle back if there will be a new/unique process) |
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| + | b. What kind of labels? (ie- Separate spine labels, DVD labels) (Radio list of label options, with an OTHER field. We can circle back in the follow up to address unique/new cases) | ||
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| + | c. What housing materials need to be obtained/used? (ie- DVD Cases) | ||
| **3. Circulation:** | **3. Circulation:** | ||
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| b. How are they replaced? | b. How are they replaced? | ||
| - | + | **Note** | |
| To create the collections all the absolute minimum information needed is where it is house (what sublibrary does it belong to ) and the expected name. BUT…this does not always work out. There are often other kinds of expectations that are requested LATER which causes “clean- up work”. | To create the collections all the absolute minimum information needed is where it is house (what sublibrary does it belong to ) and the expected name. BUT…this does not always work out. There are often other kinds of expectations that are requested LATER which causes “clean- up work”. | ||
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| + | **Questions/content for the follow up email:** | ||
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| + | How do you want the collection labeled in discovery apps ( EDS, Aleph OPAC ) (ADD explanation and examples of our standard naming convention, so that the label is consistent with other labels. WILL the convention change with FOLIO?) | ||
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| + | Explain how these items will be discover able | ||
