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five_college_annex_processing_procedures [2019/01/29 21:50] ldegozzaldi |
five_college_annex_processing_procedures [2019/01/31 20:59] ldegozzaldi |
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| - | This is a policy update to the existing 5-College Depository Policy for adding Serials/Periodicals to the Five College Library Annex in Hatfield. | + | This is the long-version update to the existing 5-College Depository Policy for adding materials to the Five College Library Annex in Hatfield. |
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| + | __For short cheat-sheet/version__ RE Repository transfers, see {{ :annextransfers.docx |}} NOTE: The Depository request URL listed under 9. Monos/ Serials vs. Periodicals (versus the screen shot under 6.) can be copied and pasted. | ||
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| + | __For packing slip__, see end of this document. | ||
| Contents | Contents | ||
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| **III. DEP50 Item records:** | **III. DEP50 Item records:** | ||
| - | a) __Temporary Location box.__ **WILL NOT BE CHECKED for FCANN items.** | + | a) __Temporary Location box.__ WILL NOT BE CHECKED for FCANN items. |
| Items sent to the Bunker (FCDPT) will still require the Temporary Location Box to be checked. | Items sent to the Bunker (FCDPT) will still require the Temporary Location Box to be checked. | ||
| - | This box **MUST** still be checked for all FCDPT serial and monograph item records. In the interest of efficiency, the Depository staff prefer to treat all materials the same way, and so are not entering ANY tray number into HOL records. Checking the Temp. Loc. box allows them to record the tray number in the item call number field, by breaking the link to the 852 of the HOL record. If the box is not checked and any edits are made, the tray number will disappear and the location of the corresponding volume will be lost. | + | //This box **MUST** still be checked for all FCDPT serial and monograph item records. In the interest of efficiency, the Depository staff prefer to treat all materials the same way, and so are not entering ANY tray number into HOL records. Checking the Temp. Loc. box allows them to record the tray number in the item call number field, by breaking the link to the 852 of the HOL record. If the box is not checked and any edits are made, the tray number will disappear and the location of the corresponding volume will be lost.// |
| b) __ITEM LIST Tab 2. General information (1)__: | b) __ITEM LIST Tab 2. General information (1)__: | ||
| Line 264: | Line 268: | ||
| For volumes bound in 2 or more physical units, it will also be necessary to fill in Enum.Level.2 (typically with number information). In the case where a publication lacks numbers but is divided by months, enter a numerical value (i.e., 1 for Jan., 1/3 for Jan-Mar, 4 for Apr, etc.) into Enum. Level. 2, to assure that the items sort correctly. It is not necessary to fill-in the Chron. Level.2 (2) tab which typically contains month information, since this tab has no effect on volume sorts. | For volumes bound in 2 or more physical units, it will also be necessary to fill in Enum.Level.2 (typically with number information). In the case where a publication lacks numbers but is divided by months, enter a numerical value (i.e., 1 for Jan., 1/3 for Jan-Mar, 4 for Apr, etc.) into Enum. Level. 2, to assure that the items sort correctly. It is not necessary to fill-in the Chron. Level.2 (2) tab which typically contains month information, since this tab has no effect on volume sorts. | ||
| - | **IV. Depository packing slips** | + | **IV. Repository packing slips** |
| - | Serials and periodicals require a “Five College Library Repository Item Transfer Packing Slip” but monographs do not. See {{ ::repository_transfer_packing_slip_110718.docx |}}. NOTE: The only materials that should be sent to the Bunker (FCDPT) are replacements for incomplete volumes, after verifying with FCLRC Staff. | + | Serials and periodicals require a “Five College Library Repository Item Transfer Packing Slip” but monographs do not. For packing slip, see {{ ::repository_transfer_packing_slip_110718.docx |}}. **NOTE: The only materials that should be sent to the "old" Depository (Bunker/ FCDPT) are replacements for incomplete volumes, after verifying with FCLRC Staff.** |
