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gifts:procedures_for_unsolicited_unplanned_gifts [2016/10/28 15:54] kdion |
gifts:procedures_for_unsolicited_unplanned_gifts [2016/10/28 16:44] kdion Added paragragh for non-record works |
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| * If DLC/DLC or full cataloging copy is found, update our holdings in OCLC (F8 or Action -> Update Holdings) then Export the record to Aleph. Add the appropriate 9xx field(s) and update bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02. If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. | * If DLC/DLC or full cataloging copy is found, update our holdings in OCLC (F8 or Action -> Update Holdings) then Export the record to Aleph. Add the appropriate 9xx field(s) and update bib record. Catalog to Main Stacks or SEL as appropriate and add item record/holdings record as usual. Item Process Status should be PC and Statistics should be 02. If the book had a notation about the donor, leave slip in book. If it is destined for SEL, place slip in book. | ||
| - | * If less-than-full cataloging copy is found (ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, add the Internal Note: on Pending Gift Cats shelf in IRM. Place the book on said shelf, which is behind Susan Pease. | + | * If less-than-full cataloging copy is found (ELvl K, M, 3), update our holdings in OCLC then Export the record to Aleph. Create an item record with a barcode in General Information 1. In General Information 2, set Statistics 02 and add the Internal Note: on Pending Gifts shelf in IRM. Make a printout of the bib record in Aleph, place inside book, and place the book on the Pending shelf. |
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| + | * If no cataloging copy is found in OCLC, return the books to the "Accepted Gifts" shelf. Make sure there is an "OCLC 0[slash]" and the date searched on a post-it on the front. | ||
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| If we do hold a particular title in Aleph: | If we do hold a particular title in Aleph: | ||
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| **__DVDs__** | **__DVDs__** | ||
| - | Handle the same way as print copies. | + | Notify Linda Merritt of these. |
| **__Music__** | **__Music__** | ||
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| Some volumes come to us in delicate or poor condition. If it has been chosen to be kept by a Selector, consult with Lorraine James on the proper way to preserve it for the stacks before cataloging. If the book has not been specifically marked for our collection and is in a poor condition, set aside for further condition on the Questionable Additions shelf as above. | Some volumes come to us in delicate or poor condition. If it has been chosen to be kept by a Selector, consult with Lorraine James on the proper way to preserve it for the stacks before cataloging. If the book has not been specifically marked for our collection and is in a poor condition, set aside for further condition on the Questionable Additions shelf as above. | ||
| - | --- //[[sep@library.umass.edu|Primary contact: Susan Pease]]// | + | |
| + | |||
| + | --- //[[kdion@library.umass.edu|Primary contact: Kay Dion]]// | ||
