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scua_cataloging [2020/12/07 19:15] annk [In Aleph:] |
scua_cataloging [2020/12/07 19:23] annk [Process to follow if there is already a copy in General Collection UMDUB UGEN] |
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| - | ====== Process to follow if there is already a copy in General Collection UMDUB UGEN ====== | + | ===== If there is already a copy in General Collection UMDUB UGEN ===== |
| - | **Call Numbers** | + | ====== Bib record ====== |
| + | |||
| + | __Call Numbers__ | ||
| Go to Edit Text -- New Field (User-defined) or press the F6 key | Go to Edit Text -- New Field (User-defined) or press the F6 key | ||
| Line 34: | Line 36: | ||
| * Enter the SCUA call number (**ex:** RB 038 No. 3) | * Enter the SCUA call number (**ex:** RB 038 No. 3) | ||
| - | **500** (formerly 590 note) | + | __500 (formerly 590 note)__ |
| - | + | ||
| - | Hit F6 and add the 500 note: | + | |
| - | + | ||
| - | 500_ _ |a [Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU | + | |
| - | + | ||
| - | **EXAMPLE: 500_ _ ** |a UMass Amherst Special Collections copy shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | + | |
| - | + | ||
| - | **If signed by author:** | + | |
| - | + | ||
| - | **EXAMPLE: 500_ _ ** |a Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | + | |
| - | + | ||
| - | **If it has a dust jacket:** | + | |
| - | + | ||
| - | **EXAMPLE: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | + | |
| - | + | ||
| - | **If it has a dust jacket and it is signed:** | + | |
| - | + | ||
| - | **EXAMPLE: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | + | |
| - | + | ||
| - | + | ||
| - | **710** (formerly used 793) | + | |
| - | The first indicator of this field must be "2" for "name in direct order" : | + | Hit F6 and add the 500 note according to this format: 500_ _ |a [Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU |
| - | 710 2_ |a [SCUA Collection Name] |5 MU | + | * **Collection ex: 500_ _ ** |a UMass Amherst Special Collections copy shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU |
| + | * **Signed by author ex: 500_ _ ** |a Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | ||
| + | * **Dust jacket ex: 500_ _ ** |a UMass Amherst Special Collections copy with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | ||
| + | * **Signed by author and a dust jacket ex: 500_ _ **UMass Amherst Special Collections copy signed by the author W.E. Burghardt Du Bois with dust jacket. Shelved as part of the Catherine A. Latimer Collection (RB 031). Gift of Ruby Latimer, with assistance from Dario Bosley. |5 MU | ||
| - | **EXAMPLE 710 2_** |a John M. Whitcomb Collection |5 MU | ||
| + | __710 (formerly used 793)__ | ||
| + | Hit F6 and add the 710 note. The first indicator of this field must be "2" for "name in direct order". Use this format: 710 2_ |a [SCUA Collection Name] |5 MU | ||
| - | **910** | + | * **Ex: 710 2_** |a John M. Whitcomb Collection |5 MU |
| - | Use F6 again to enter your initials and date. The field should look like this: | + | __910__ |
| - | 910 MBB 03/25/2019 SCUA (NOT case sensitive can use lower or upper case letters for initials and SCUA) | + | Use F6 again to enter your initials and date. Hit Control L to save. Click continue and then Click Override. The field should look like this: |
| - | Hit Control L to save. Click continue and then Click Override. | + | * 910 MBB 03/25/2019 SCUA (NOT case sensitive) |
| **Step 2 - Creating the item record:** | **Step 2 - Creating the item record:** | ||
