Differences

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--- withdrawal_of_library_materials [2016/12/15 18:30]
skrash
+++ withdrawal_of_library_materials [2018/12/27 16:12]
mlipke
@@ Line 1: / Line 1: @@
 ====== Withdrawal of Library Materials from the Collection ======
-Beginning point:
+There are many reasons why books are withdrawn.  Many are withdrawn by Circulation because they have been missing for a long time.  Others are damaged or duplicates.
-A.	Billing provides a withdrawal slip.
+Before withdrawing a book, check the bib. to see if the library has made a commitment to retain the book for EAST.  If so, there will be a 583 field, which looks like this:
-B.	Book Repair provides info re a damaged book.
+1-
+   |a committed to retain
+   |c 20160630
+   |d 20310630
+   |f EAST
+   |u http://eastlibraries.org/retained-materials
+   |z UMass copy: EAST commitment
+   |5 MU
-Step 1: Check bib record to see if there is a 583 field indicating that the library has made a retention commitment to EAST.  If so, proceed to "Missing EAST materials" below.
+Assuming there is only one item (only one copy), remove this 583 and add the title to the EAST list.  Include the title, author, OCLC number and, if necessary, a brief explanation of why the EAST commitment is being withdrawn.  Any changes to our EAST commitments should be kept on this list.
-Step 2: Add “MI” to item “Status.”
+   La belle époque / Gilbert Guilleminault, 1957.
+   OCLC #3953968
+   This was a mismatch.  We have instead the 1958 edition OCLC #10255465.
+   Transferred commitment.
-Step 3: Add Circ. Note: “WDN 6-30-16; initials (Reason for withdrawal)”
+We send this list to EAST twice a year (May and December): Meiyolet Mendez: [<mmendez@blc.org>].  (Steve Bischof usually sends an email when it's time.)
-Decision point: If there are other available items, the process is finished.
-If there is only one item:
-Step 4: Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
-Step 5: Suppress Bib record (as per HOL) and add 910 with “withdraw.”
+**ALL WITHDRAWALS:**
-Step 6: Check OPAC to confirm, “The library does not have available items.”
+Add “MI” to item “Status.”
-Step 7: Remove holdings from WorldCat.
+Add a Circ. Note with your initials and a one or two word reason for the withdrawal:
-End of process: If slip is from Billing, return slip to Billing.
+   EAST WDN 12-27-18; [mfl, msg.].
-===Missing East Materials===
+   WDN 12-27-18; [mfl, damaged].
-Please refer to the EAST Replacement Policy [[https://eastlibraries.org/sites/default/files/BLC_Uploads/EAST%20Replacement%20Procedures%20%281%29.pdf]].
+   WDN 12-27-18; [mfl, paid].
-If there is a 583 indicating that the library has made a retention commitment to EAST for the item being withdrawn:
+If there are other available items, the process is finished.
-Check to see if we hold more than one copy (of the same edition).
+If there is only one item (which is usually the case):
-  * If so, withdraw the missing item.  The other item will be retained for EAST.
+Suppress HOL record: (Field is “STA”; enter “SUPPRESSED” in field.)
-  * If not, give the withdrawal slip(s) to Acquisitions, which they will return when their process is complete. Acquisitions will attempt to order replacements.  Identical editions are always preferred, but print facsimiles are acceptable when necessary. EAST has not established a policy for exact editions, so we will follow our own local procedures in determining what is an acceptable replacement copy.
-  * If the title is replaceable, Acquisitions will return the withdrawal slips, and replacements will be added following replacement procedures.
-  * If the title is not replaceable, the EAST Retention Partner is expected to find a replacement retention copy.
-Step 1: Search the Five Colleges catalog (first) then the EAST Retention Database (second) [[https://east-retention-db.appspot.com/]] to determine if another 5 Colleges or EAST Retention Partner holds a copy that has not been designated an EAST retention commitment. (Preference will be to select a 5 College Partner.)
-Step 2: Contact the EAST Retention Partner library to request that they add a commitment to their copy.  The request should include: title, OCLC number, and a link to WorldCat record.
+Suppress Bib record (as per HOL) and add 910 with “withdraw.”
-Step 3: If the library receiving the request is willing to commit to retain their copy, both libraries will follow EAST procedures for recording and removing retention commitment statements in catalogs.
+Check OPAC to confirm, “The library does not have available items.”
-Step 4: If the library receiving the request does not agree to commit to retain their copy, the requesting library will follow EAST procedures for removing retention commitment statements in catalogs, and withdraw the item from the library.
+Remove holdings from WorldCat.
- --- //[[mplipke@library.umass.edu|Primary contact: Marcelle Lipke]] 2016/11/18 14:09//
+--- //[[mlipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 12:30//