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gov_docs_transfer_project_instructions [2012/01/17 19:50] mbanach |
gov_docs_transfer_project_instructions [2021/03/02 20:37] (current) mbanach [Electronic version:] |
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| ====== Gov Docs Transfer Project Cataloging Instructions ====== | ====== Gov Docs Transfer Project Cataloging Instructions ====== | ||
| - | The goal of this project is transfer the print copy to Du Bois stacks, check if there is an electronic version and if so create a separate record for the electronic version. | + | The goal of this project is transfer the print copy to Du Bois stacks and to check if there is an electronic version. |
| ===== Print version: ===== | ===== Print version: ===== | ||
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| Delete any URLs in print record | Delete any URLs in print record | ||
| - | Add 930 OCLC to record | + | Make sure OCLC holdings are set on record in Connexion |
| Add item process status PC and place on the re-label shelf. (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead) | Add item process status PC and place on the re-label shelf. (If item is flimsy - i. e. won’t stand up on its own - or falling apart give to Lorraine instead) | ||
| - | Statistics: | + | **Statistics:** |
| Count each title under copy cataloging | Count each title under copy cataloging | ||
| + | |||
| Count any added volumes or added copies | Count any added volumes or added copies | ||
| - | Count the total number of volumes (NOT titles) in the gov docs withdrawn category | ||
| + | Count the total number of volumes (NOT titles) in the gov docs withdrawn category | ||
| - | Add as both a newly cataloged item and as a gov docs withdrawal on statistics sheet | ||
| ===== Electronic version: ===== | ===== Electronic version: ===== | ||
| + | |||
| + | **For federal gov docs:** | ||
| + | |||
| + | Check to see if print record has a 776 for online version or a URL pointing to an online version. If so, either print the record out and save it in a file folder or save the record in a save folder on Connexion just in case we need to go back to these. | ||
| + | |||
| + | **For state gov docs:** | ||
| Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion | Check to see if print record has a 776 for online version – If yes, copy OCLC number to look up record in Connexion | ||
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| Delete all 856 fields from the bib | Delete all 856 fields from the bib | ||
| - | Add 910, 930 | + | Add 910 |
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| + | Make sure OCLC holdings are set on record in Connexion | ||
| Add item and holdings records: | Add item and holdings records: | ||
| Line 90: | Line 99: | ||
| Press the F7 button to create a subfield z – Connect to this title | Press the F7 button to create a subfield z – Connect to this title | ||
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