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linking_serials_from_barcoded_sheets [2010/06/07 15:14] cknapp |
linking_serials_from_barcoded_sheets [2020/09/30 16:18] (current) annk [Need help?] |
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| ====== Linking Serials From Barcoded Sheets ====== | ====== Linking Serials From Barcoded Sheets ====== | ||
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| + | HISTORICAL WORKFLOW: DO NOT USE | ||
| + | |||
| + | If you have questions, please contact [[annk@umass.edu|Ann Kardos]] | ||
| ===== Linking ===== | ===== Linking ===== | ||
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| * If a stacks check is needed, link all volumes, add a note with your question, a note that all volumes have been linked, and put the sheet into the "Stacks Check" folder. | * If a stacks check is needed, link all volumes, add a note with your question, a note that all volumes have been linked, and put the sheet into the "Stacks Check" folder. | ||
| * Put completed sheets into the “Linked Sheets To Be Checked” tray. | * Put completed sheets into the “Linked Sheets To Be Checked” tray. | ||
| - | * Keep statistics. Record the number of volumes linked under "From Stacks", "Ser/Per" on a linking statistics sheet. | + | * Keep statistics. Record the number of volumes linked under "From Stacks", "Ser/Per" on a Linking Project statistics sheet. |
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| ==== Missing items. ==== | ==== Missing items. ==== | ||
| - | * “N.O.S.” items on barcode sheets: If the item record does not already exist, create an item with an ALEPH-generated barcode (by clicking the ADD button without wanding in a barcode). Add “SF” for first search in the Item Process Status. Remember not to duplicate this item because the SF code will transfer! | + | * “N.O.S.” items on barcode sheets: IF the item record does not already exist, create an item with an ALEPH-generated barcode (by clicking the ADD button without wanding in a barcode). Add “SF” for first search in the Item Process Status. Remember not to duplicate this item because the SF code will transfer! |
| * Missing items that turned up during barcoding: Just remove “SF” from Item process status and wand in the barcode. Make sure that the description is correct etc. | * Missing items that turned up during barcoding: Just remove “SF” from Item process status and wand in the barcode. Make sure that the description is correct etc. | ||
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| ==== Descriptions ==== | ==== Descriptions ==== | ||
| - | * Many periodical/serial descriptions use one the following formats: | + | * Many periodical/serial descriptions use one of the following formats: |
| * Volume = v. | * Volume = v. | ||
| * Number = no. | * Number = no. | ||
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| ==== Enum and Chron levels. ==== | ==== Enum and Chron levels. ==== | ||
| * **Making a change to existing enum and chron levels may disable x-links.** If there is any chance that the item is x-linked to another bib (it isn’t always easy to tell), please check with us. | * **Making a change to existing enum and chron levels may disable x-links.** If there is any chance that the item is x-linked to another bib (it isn’t always easy to tell), please check with us. | ||
| + | * A volume with description “v.21-40 1955-60 Index” needs Enum and Chron levels that place it after the last volume covered by the index. | ||
| + | *Enum.Level.1: 40.2 (use a number that will place it after the last volume number) | ||
| + | *Chron.Level.1: 1960 (use the last date) | ||
| + | |||
| ==== “Expected by…” ==== | ==== “Expected by…” ==== | ||
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| ==== Sorting problems? ==== | ==== Sorting problems? ==== | ||
| - | * Below the listed items is a box called “Sort Options.” If this is set on “Vol./Desc./Library/Collection” items should sort correctly. But if they don’t… | + | * Below the Aleph items list is a box called “Sort Options.” If this is set on “Vol./Desc./Library/Collection” items should sort correctly. But if they don’t… |
| * Check the Material Type. Bound serials and periodicals use Material Type ISSBD. If there are items with another Material Type, they will sort separately. Do not change unbound issues. | * Check the Material Type. Bound serials and periodicals use Material Type ISSBD. If there are items with another Material Type, they will sort separately. Do not change unbound issues. | ||
| * If there is nothing in Enum level1 and numbers in Enum level2, Aleph will not sort the items. Filling in Enum level 1 should fix the problem. | * If there is nothing in Enum level1 and numbers in Enum level2, Aleph will not sort the items. Filling in Enum level 1 should fix the problem. | ||
| + | |||
| ==== Macros. ==== | ==== Macros. ==== | ||
| If you have access to MacroExpress and would like help setting up macros, please let us know. We also have instruction sheets available. | If you have access to MacroExpress and would like help setting up macros, please let us know. We also have instruction sheets available. | ||
| - | ==== Need help? ==== | ||
| - | * Laura 5-6861 lwilliam@library.umass.edu | ||
| - | * Marcelle 5-2164 mplipke@library.umass.edu | ||
| - | * Catherine 7-0579 cknapp@library.umass.edu | ||
| - | --- //[[cknapp@library.umass.edu|Primary contact: Catherine Knapp]]// | ||
