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microfilm_cataloging_instructions [2014/12/22 16:09] cspell |
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[[Microfilm Cataloging Instructions]] | [[Microfilm Cataloging Instructions]] | ||
- | [under construction 12/22/14 C. Spell] | + | |
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+ | 1. Locate correct OCLC record. Make any cataloging changes needed, and download into ALEPH. | ||
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+ | 2. In ALEPH, add the call number: 099 [blank][blank] _____ as instructed in: | ||
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+ | [[microforms_overview|Microforms Overview]] | ||
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+ | Choose call number scheme depending upon whether the item is a monograph, serial, or government document. | ||
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+ | Currently, call numbers can be found in the "Red Book" marked "Microforms, CD-Roms, DVD-ROMS Numbers" kept at Lucy deGozzaldi's desk. (this will likely change). Use the numbers in section: Microfilm Main. Assign monographs and serials numbers from this list. | ||
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+ | For an example see: ALEPH bib: 2365893 (Title: Oxford gazette Call no: A 100) | ||
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+ | 3. Add 910 data to the bibliographic record, as needed. Add count of the number of film reels to statistics sheet or give counts to Lucy deGozzaldi. | ||
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+ | 4. Create an item record for the piece using the following codes: | ||
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+ | Sublibrary: UMDUB | ||
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+ | Collection: UMFM | ||
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+ | Material type: MICR (if a monograph) or ISSBD (if a serial) | ||
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+ | ITEM STATUS: 20 | ||
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+ | ITEM PROCESS STATUS: PC | ||
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+ | 5. Create a HOL record. Format as follows: | ||
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+ | 852 8 [blank] | ||
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+ | [subfield]b UMDUB | ||
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+ | [subfield]c UMFM | ||
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+ | [subfield]h[number assigned to piece in 099 in bib record] | ||
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+ | Add: | ||
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+ | 856 48 [subfield]u http://library.umass.edu/microform-retrieval-request/ | ||
+ | [subfield]z Request Microform | ||
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+ | 6. Barcode (consult with End Processing for correct location of barcode) and give to End Processing for ownership stamp. | ||
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+ | 7. Consult the following document for instructions on cataloging an accompanying guide: | ||
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+ | [[microforms_overview|Microforms Overview]] | ||
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+ | created 5/4/2016 C. Spell;amended 5/11/16 C. Spell | ||
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