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--- sfx_statistics_archives_files [2017/06/20 12:54] – cknapp
+++ sfx_statistics_archives_files [2019/03/29 15:28] (current) – jmulvaney
@@ Line 1: / Line 1: @@
 ====== SFX Statistics and Archives Files ======
-As of 3/2016, SFX statistics will be automatically archived from the offline file by ExLibris every Jan1 and July1. ExLibris will leave the previous year, meaning that by Dec31 there can be up to 18 months of statistics remaining. We should be able to upload archived statistics via ./server.admin.util.
-As of 2016 we are running SFX Queries 2,3,4,5,6,8,10,11,12 by cron monthly, adding 14 and 19 for calendar and fiscal year stats.
+**UPDATE 2/2019**: Kat decided to maintain all current statistics until FOLIO is in place. After that we might consider running only #2,4,8,12,19 (top 100 only for 12 & 19). Another consideration is which statistics might be relevant to collection development.
-As of 2015, SFX no longer provided file names when archiving statistics.
+Except for fiscal and calendar year reports, SFX statistic queries are set up as cron jobs, running on the 14th of the following month, 6:00-7:15 a.m. Central/Chicago time. Crons send files to DRMS email or files can be found in SFX Admin>UNIX File Manager>dbs/scratch. Statistics reports crons can be rescheduled through SFX Admin>Statistics>Queries>(Query#)>Schedule. Crons can be removed UNIX side (da>"crontab -l" to list jobs, "crontab -e" to edit). SFX statistics are automatically archived by ExLibris each month, leaving 12 months in the file for running year and FY stats. Archived files may be retrieved through server_admin_util -> 5 -> 3. To avoid re-instating archived files, do fiscal and calendar stats soon after January and July 1.
-As of 2012, SFX statistics are run on calendar and fiscal year batches and archived in six month segments (see below).
+**MONTHLY AND YEARLY:** SFX Queries 2,3,4,5,6,8,10,11,12 are run by cron monthly, adding 14 and 19 for calendar and fiscal year stats. Calendar and fiscal year stats are done manually.  **RUN TOP 100 ONLY** for queries 2,10,11,12,14,19. Stat reports are manually opened from email file, checked, and stored at Q:/DRMS/SFX/SFX_statistics.
-SFX statistic queries are set up as cron jobs, running on the 14th of the following month, 6:00-7:15 a.m. Central/Chicago time, sending files to Catherine's email. Statistics reports can be rescheduled through SFX Admin>Statistics>Queries>(Query#)>Schedule. Previously scheduled reports need to be removed UNIX side (da>"crontab -l" to list jobs, -e to edit). Stat reports are manually opened from email, checked, and stored at W:\DEPARTMENTAL_FOLDERS\Acquisitions\SFX_Project\2013 Statistics.
+Here is a historical list of statistics files when we archived manually.
   * Aug 2005 archive is stats.20051109-161917.saf
   * Sept-Nov 2005 archive file is called stats.20060105-173540.saf
@@ Line 53: / Line 51: @@
   * July-Dec 2013 = stats.20140728-07:05:48.saf
   * Jan-Jun 2014 = stats.20150204-06:58:43_from_2014-06-02_06:42:53_to_2014-01-27_07:52:53.saf
-  * Jun-Dec 2014 = (Archived by SFX)
+  * Jun-Dec 2014 = (Archived by EL)
-  * Jan-Jun 2015 = (Archived by SFX)
+  * Jan-Jun 2015 = (Archived by EL)
   * July-Dec 2015 (see wiki edit screen for actual text) = stats.20170620-07:15:20_from__2015-07-01_00:04:53_to__2015-12-31_23:51:34.saf
     * compressed =  stats.20170620-07:15:20_from__2015-07-01_00:04:53_to__2015-12-31_23:51:34_sfx_compress.saf.gz
-  *
+  * Archived by ExLibris support....
 To restore an archived file to the offline table for analysis, remember to empty the offline table first.