**Replacements: Materials without EAST retention commitments**

Replacement copy arrives with information re call number or barcode of the lost item.

Is the replacement copy the same edition as the lost item? If so, proceed to: "Replacements : Matching records."

If not:
  * Withdraw the lost item, following the instructions for Withdrawals.
  * Find and export a matching record from WorldCat.
  * Be sure to include an internal note in both the withdrawn and the replacement item records explaining that the withdrawn book is being replaced by a different edition.

     WDN 12-27-18; [mfl, replaced by 1999 ed.]
     WDN 12-27-18; [mfl, replacement copy for 1935 ed.]


**Replacements: Matching records**

  * Change the Item Process Status for the lost item to MI (not WD), which will suppress the item from the OPAC display.

  * Add an Internal note: “Lost and replaced by patron [date, initials].” 
 
  * Create a new item record for the replacement copy.
 
  * Update the copy number. 
 
  * Add the following internal note: “Replacement copy [date, initals].”  
 
  * Code the Statistic as a gift: 02, unless the book was replaced by the library.

  * Check the OPAC to confirm that the item now appears “available.”
 
  * End process the replacement copy.
 
  * Put replacement copy on a circulation truck. 

 --- //[[mplipke@library.umass.edu|Marcelle Lipke]] 2018/12/27 13:10//