Following are instructions for student coder/packers who are sending monographs to the Depository. The macros listed are to be used with the “tech1” login.
Setup
ALEPH tab settings (upper left corner of screen) should be:
Connect to = FCL01
Select ADM Library = DEP50
Wand in the Barcode of the (first) item.
Check Tab 2 item fields of the first item. These fields will duplicate for new items.
Sublibrary = UMDPT
Collection = UDBKS
Material Type = BOOK
If the Material Type is ISSBD, please separate and/or process as serials.
Description = (may be a “v.#” etc. if the monograph has multiple volumes. If so, make sure Enum level 1 has been filled in.)
Item Status = “01”
Item Process Status = TR (macro will change any other codes to TR)
Item Record
Click on Item Tab6. There should be a check mark under “Linked.” If not, click the “Link” button on the right. (When wanding in the next monograph, Tab6 should automatically appear.)
ALT+F7 to change Item fields (Tab2: adds call number type 8 and item process status TR).
Check Temporary Location Box.
ALT+N to add “UM Box ####”. Update macros for each new box.
ALT+B is used for OCA scanned materials (“UM Box #### Scanned for OCA Digitization Project - date - initials.”)
HOL Record
ALT+G to the HOL record.
Check the following.
OWN=DP
If OWN code is UM, change it to DP. CTRL+L to save changes.
852 8
No call number in 852 8
To delete call number, click on subfield h or i, then CTRL+F7.
No 866 field. If there is an 866 holdings statement, check with a supervisor to see if it is a serial.
CTRL+L to save changes.
Bib Record
ALT+1 to the Bib record.
Check: OWN=DP (bottom of screen).
If OWN code is UM, change it to DP. CTRL+L to save changes.