SCUA Cataloging
Obtaining materials from SCUA
Contact Steve Robinson a few days before picking up a book truck of materials to be cataloged. This will give Steve time to create labels for each collection.
Search to see if we already have a copy of the book in the general collection in the stacks
Check to make sure the record is an exact match for the book in hand
* NOTE - If book is held by SCUA, catalog a second copy only if it has a special feature (signed, limited edition, has dust jacket, etc.) Otherwise set aside for Steve Robinson to decide whether to keep the second copy or not.
Call Numbers
Go to Edit Text – New Field (User-defined) or press the F6 key
500 (formerly 590 note)
Hit F6 and add the 500 note according to this format: 500_ _ |a [Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU
710 (formerly used 793)
Hit F6 and add the 710 note. The first indicator of this field must be “2” for “name in direct order”. Use this format: 710 2_ |a [SCUA Collection Name] |5 MU
910
Use F6 again to enter your initials and date. Hit Control L to save. Click continue and then Click Override. The field should look like this:
Check the following fields
Call numbers
Call numbers for Multi-volume titles and serials
Example, if a Parker collection title has three volumes, the next three numbers to be assigned are RB 038 No.8, No.9, and No.10. Add to the bib record: 099 $a RB 038 No.8-10
Author field
245 ## $a Title : $b subtitle / $c Statement of responsibility (author/creator/etc.)
Edition statement
Field 250 is the place to look for help identifying matching editions. RDA records will have the edition spelled out in full, which is what we want the record to have. Older records may still have abbreviated edition statements (ex: 3rd rev. ed.).
Imprint information
Record accurate imprint from title page, title page verso, colophon, covers, or other
Copyright dates are always in brackets with no period, followed by an additional 264 field showing that the inferred date is a copyright date.
If no place of publication or publisher is identified anywhere on the piece:
RDA records may also use several other 264 fields for Production, Distribution, or Manufacture. See a cataloger if you have questions.
Physical Description:
Carrier fields:
Each record must include carrier fields. Example for books/monographs/serials:
Subject fields:
At least one subject (in field 6XX) must be present unless it is a book of literature. Do not evaluate, edit or check any subject entry.
Creators/contributors/authors/editors:
If a person is named in 245 $c, either a 1XX or 7XX entry must be present in the record. Do not evaluate, do not create addition entries, do not evaluate for main entry.
Adding additional fields to the record:
500 (formerly 590 note)
Add the 500 note according to this format: 500_ _ |a [Information unique to the item within SCUA (SCUA call number for the set of which the item is a part). Gift information.] |5 MU
710 (formerly used 793)
The first indicator of this field must be “2” for “name in direct order”. Use this format: 710 2_ |a [SCUA Collection Name] |5 MU
910 & 928
Go to Action → Holdings → Update holdings
049 field
Change AUMM to AUMDDR
In Connexion:
In Aleph:
Adding additional Item records for Multi-volume titles and serials
Click duplicate
In the description field Change v.1 to v.2 and so on
Add a barcode and scan into barcode field
Click add
Processing Instructions
We will attach barcodes and the call number labels on ID strips supplied by SCUA and inserted into each book.
Also, lightly write in pencil the accession / call no. on the inside rear cover, but avoid putting it on decorated end papers or on illustrated pages. If the rear cover is decorated use the last page of the item instead.