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23rd_floor_linking_project_instructions [2018/06/14 16:45] mbanach [General Workflow] |
23rd_floor_linking_project_instructions [2018/06/15 13:03] sdomier [Adding items to Periodical/Serial bib records] |
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| Base: UMA StaffCat | Base: UMA StaffCat | ||
| - | Browse: LC call numbers | + | Browse: all call numbers (choose all call numbers because some of the holdings records do not have the 0 for LC call number indexing) |
| Check to see if your call number appears multiple times. You may have a serial that has changed titles or is a serial analytic. An example of a serial analytic would be when you see a serial record with the base call number and then monograph records with no.# or v.# at the end of the base call number. If in doubt, ask someone else to look at it with you. | Check to see if your call number appears multiple times. You may have a serial that has changed titles or is a serial analytic. An example of a serial analytic would be when you see a serial record with the base call number and then monograph records with no.# or v.# at the end of the base call number. If in doubt, ask someone else to look at it with you. | ||
| Line 14: | Line 14: | ||
| Holdings: | Holdings: | ||
| - | UMDUB and UMTXT or UMTXK (law materials) or UGEN (mostly ser analytics that didn’t get flipped in the transfer) -- don’t bother to change anything | + | UMDUB and UGEN |
| - | Item status is either 25 (off-site storage) or 01 (regular - for the ones that didn’t get flipped) | + | Item status is 01 (regular) |
| - | + | ||
| - | If you get an 01, change it to 25 when you add the barcode. This will help us keep track of the ones we handled. | + | |
| Barcodes - there are still over 200,000 “dummy” barcodes and about the same * barcodes. Some books have a dummy/* in the record and an unlinked barcode on the piece. | Barcodes - there are still over 200,000 “dummy” barcodes and about the same * barcodes. Some books have a dummy/* in the record and an unlinked barcode on the piece. | ||
| Line 33: | Line 31: | ||
| **Missing/Lost/Withdrawn items** | **Missing/Lost/Withdrawn items** | ||
| - | Link the item, change the item process status to blank. Check the bib record and holdings record to see if it has been suppressed. It will look like this: STA SUPPRESSED. Delete this field in both records (bib and holdings) and save the changes. You will probably also have to go into OCLC and add our holdings back to the record. --- Feel free to give these to someone else (Anne Miller, Sharon D, etc.) to fix. | + | Link the item, change the item process status to blank. Check the bib record and holdings record to see if it has been suppressed. It will look like this: STA SUPPRESSED. Delete this field in both records (bib and holdings) and save the changes. You will probably also have to go into OCLC and add our holdings back to the record. --- Feel free to give these to someone else (Marcelle, Ann K Sharon D, etc.) to fix. |
| **Call number doesn’t match record** | **Call number doesn’t match record** | ||
| If you don’t feel comfortable making these decisions, give the piece to one of the problem-solvers to deal with. They will likely check the book against the bib record and decide if it is just a label problem or something bigger. If it is just a label error, link the barcode and carry on. | If you don’t feel comfortable making these decisions, give the piece to one of the problem-solvers to deal with. They will likely check the book against the bib record and decide if it is just a label problem or something bigger. If it is just a label error, link the barcode and carry on. | ||
| + | |||
| + | **FLY Record** | ||
| + | Many of the fly records have a full record in the system with a dummy barcode. Double check by call number or title. Transfer over the live item record to the full bib and delete the dummy item. Check that EAST commitment statement isn't part of the fly record. If it is, move that over to the full bib. If it is in both places, don't worry about it. | ||
| **No record in ALEPH** | **No record in ALEPH** | ||
| Catalog it in Connexion and export the record to ALEPH. | Catalog it in Connexion and export the record to ALEPH. | ||
| + | |||
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| Tab 2. General information (1) - material type should be issue bound (issbd) | Tab 2. General information (1) - material type should be issue bound (issbd) | ||
| - | Tab 2. General information (1) - status can be either 01 or 25 | + | Tab 2. General information (1) - status can be either 01 |
| Tab 2. General information (1) - Description: add vol and year, i.e.: v.5 no.12 1979-80 | Tab 2. General information (1) - Description: add vol and year, i.e.: v.5 no.12 1979-80 | ||
