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a_federal_documents_cataloging [2014/09/03 15:52] cspell |
a_federal_documents_cataloging [2021/03/02 20:38] mbanach removed |
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| + | ====== PAGE OUTDATED ARCHIVED ====== | ||
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| **Procedures for Cataloging A federal documents** | **Procedures for Cataloging A federal documents** | ||
| - | 1. Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). | + | 1. Search Aleph in FCLO 1 by title (or other field(s) if title is not distinct). We will keep ALL A docs even if they duplicate UMass holdings in the stacks or the Depository. Do NOT discard any A docs. |
| - | The Library needs to keep one UMass copy of each A doc. This can be a copy in the UM stacks, or a UM copy in the Depository. If one exists in either of those two locations, put the copy in hand on the A docs discard shelf (to have records withdrawn from OCLC and ALEPH). Catalog, do NOT discard, the copy in hand if it only duplicates Five College or AC Depository copy holdings. | + | |
| - | 2. If we are keeping the A doc, check ALEPH to see if it has already been cataloged by UMass. These records will have: UMDUB and UDGEN (or something similar) as the Sublibrary and Collection code. | + | 2. Check ALEPH to see if it has already been cataloged by UMass. These records will have: UMDUB and UDGEN (or something similar) as the Sublibrary and Collection code. The first time you encounter a record, ask a supervisor to show you how to modify it, or make the item in hand an added copy. |
| - | 3.If no record exists in ALEPH: | + | 3. Leave any serial records for Cindy - she will decide how they will be cataloged and by whom. |
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| + | 4. If no record exists in ALEPH: | ||
| Search WorldCat by title. Look for a record for the print resource cataloged in English, not microform or electronic. If no record for the print, but another format, a print record can be derived. See supervisor for instructions or put on problem shelf. Catalog the print version, even if there is a electronic version in the 5 Colleges or Depository. | Search WorldCat by title. Look for a record for the print resource cataloged in English, not microform or electronic. If no record for the print, but another format, a print record can be derived. See supervisor for instructions or put on problem shelf. Catalog the print version, even if there is a electronic version in the 5 Colleges or Depository. | ||
| - | Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special numbers on the piece are useful for this, as well as pagination, date, and author(s). If the bib record lacks a SuDoc number, add it: 086 0[blank] [SuDoc number] See instructions below: | + | 5. Examine print record to be sure it is identical to the piece in hand. SuDoc number or other special numbers on the piece are useful for this, as well as pagination, date, and author(s). If the bib record lacks a SuDoc number, add it: 086 0[blank] [SuDoc number] See instructions below: |
| For U.S. Superintendents of Documents Classification numbers, enter one space between any letter or number not separated by punctuation or by symbols, such as ampersands. | For U.S. Superintendents of Documents Classification numbers, enter one space between any letter or number not separated by punctuation or by symbols, such as ampersands. | ||
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| Add a 590 [blank][blank] note to the HOL record: A docs collection | Add a 590 [blank][blank] note to the HOL record: A docs collection | ||
| - | NOTE: Serial vs. Monograph (and there are a lot more A docs cataloged as serials) | + | NOTE: Serial vs. Monograph (and there are a LOT more A docs cataloged or should be cataloged as serials) |
| Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece in hand, and it is simpler and preferable to use the monograph copy. WHEN IN DOUBT ask supervisor or put on problem shelf. If there is no good monograph record, or if it seems necessary to treat as a serial, give the volume(s) to a supervisor. | Some of these titles are such that they might normally be treated as serials (e.g. annual or quarterly report). However, for many of these, a good monograph cataloging record exists on OCLC for the piece in hand, and it is simpler and preferable to use the monograph copy. WHEN IN DOUBT ask supervisor or put on problem shelf. If there is no good monograph record, or if it seems necessary to treat as a serial, give the volume(s) to a supervisor. | ||
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| + | SPECIAL Serial Ser Anal INSTRUCTIONS: | ||
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| + | Add any of the following notes to the HOL record as applies/as needed: | ||
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| + | * 590 A docs collection (add this note for ALL serials and ser anals) | ||
| + | * 590 Duplicates in UMass stacks (add if there are duplicate sets (not just stray individual titles in a ser anal) in SEL or Du Bois) | ||
| + | * 590 Duplicates UMass holdings in Depository (add if there are UMass duplicate sets (not just stray individual titles in a ser anal) in the Bunker. Most likely these were sent from the PhysSci/Morrill merge in 2003) | ||
| + | * 590 Duplicates non UMass holdings in the Depository add if there are NON UMass duplicate sets (not just stray individual titles in a ser anal) in the Bunker. | ||
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| + | Show to Cindy if you notice a 856 in thee HOL record (or a separate WWW HOL record). This may be a duplicate to the Documents Without Shelves electronic version in the Bunker ADM. Cindy will deduplicate if necessary. | ||
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