Differences

This shows you the differences between two versions of the page.

--- added_copy_or_edition [2012/10/18 17:53]
127.0.0.1 external edit
+++ added_copy_or_edition [2014/05/19 20:13]
ghough
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 ====== Added Copy or Edition?  How to Decide ======
-********** DRAFT in progress!!!!! **********
 ===== I. General information =====
+I. Use these guidelines to make local decisions on treating new materials as __added copies__ (duplicates) or as separately cataloged, __different editions__ in cases where the same title is already in the Library's collection.  Compare the new work in hand with the information shown in our local cataloging record for the already existing title we own.  Decisions on whether or not to use a given OCLC record are governed by detailed guidelines in OCLC's [[http://www.oclc.org/bibformats/en/input/default.shtm|Bibliographic Formats and Standards]]
-This document is way too wordy. There are plans to rewrite it in simpler language!!!!
+**If you have determined that the item in hand is an added copy, make a new item record for the added copy and put "Copy 2" in the description field.  Link the new item record to the existing holdings record.**
-But here's the OLD text:
-I. Use these guidelines to make local decisions on treating new materials as __added copies__ (duplicates) or as separately cataloged, __different editions__ in cases where the same title is already in the Library's collection.  Compare the new work in hand with the information shown in our local cataloging record for the already existing title we own.  Decisions on whether or not to use a given OCLC record are governed by detailed guidelines in OCLC's [[http://www.oclc.org/bibformats/en/input/default.shtm|Bibliographic Formats and Standards]] and a local document "Cataloging Later Editions or Printings of a Previously Published Book." (D5)  (will put a link here)
 II. Specific Guidelines
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 **Title**. Do not treat as a different edition because of differences in judgment as to what constitutes title vs. subtitle information or differences resulting from use of cover title information vs. title page information.  However, a difference in actual wording of title or subtitle may indicate that material has been revised.
-**Edition statement**, if any (can appear in the description or in a note).  Some publishers, notably Latin American, Spanish, Portuguese, and German ones, often use the word "edition" (e.g., "edicion", etc.) to mean printing.  A true new edition may often be distinguished, in such cases, by the use of additional terms such as "revised," "enlarged," "corrected," etc.  Note that, in some cases we own several editions of the same title, in addition to the one that may be indicated on the routing slip.  When edition statements differ, check to see if any more appropriate catalog record is in our catalog, and if not, check OCLC.
+**Edition statement**, if any (can appear in the description or in a note).  Some publishers, notably Latin American, Spanish, Portuguese, and German ones, often use the word "edition" (e.g., "edicion", etc.) to mean printing.  A true new edition may often be distinguished, in such cases, by the use of additional terms such as "revised," "enlarged," "corrected," etc.  Note that, in some cases we own several other editions of the same title.  When edition statements differ, check to see if any more appropriate catalog record is in our catalog, and if not, check OCLC.
 **Place of publication and publisher**. Treat as the same edition if the publisher is the same, and if any one place named on the item matches one given in the description.  In the case of multiple publishers, treat as the same edition if any publisher named in the item matches one given in the cataloging description.  If the publisher is different (not just form or completeness of the publisher name, or name of parent company vs. name of its subsidiary), treat as a different edition.
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 **Date**. Do not treat as a different edition on the basis of differences in printing date or manufacture date in the case of photocopies added to photocopies, unless the particular printing contains textual variations as indicated by phrases such as "Reprinted 1982 with corrections," or "2nd revised printing," or you have a reprint by a different publisher.  Do not treat copyright renewal as a different date unless accompanied by other changes in the work.
-[to be continued]
+**Format**.  Treat as the same edition only if the format of the item in hand is the same as the item represented on the existing catalog record, e.g. add microfilm items only to microfilm records; do not add photocopies to records for the original or vice versa.  See Part III, below, for special instructions for paperback editions.
+**Physical description**.  Do not treat as a different edition on the basis of minor variations in physical description such as presence or absence of illustration statement.  Do watch for presence or absence of special illustration statements, such as "Extra illustrated edition," differences between multi-volume vs. single volume editions, etc.  Check the last page or so of the work in hand; sometimes an "afterword" or addendum or supplement of just a page or two has been added to the original, creating a true new edition.  Size differences between paperback and hardcover editions should be disregarded.
+**Accompanying material**.  Watch for differences in accompanying material, but do not treat as different edition on the basis of presence or absence of an accompanying material statement in the record.