Differences
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added_copy_or_edition [2014/05/19 20:13] ghough |
added_copy_or_edition [2020/03/04 16:57] (current) jeustis |
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| ====== Added Copy or Edition? How to Decide ====== | ====== Added Copy or Edition? How to Decide ====== | ||
| - | ===== I. General information ===== | + | I. **__General information__** |
| I. Use these guidelines to make local decisions on treating new materials as __added copies__ (duplicates) or as separately cataloged, __different editions__ in cases where the same title is already in the Library's collection. Compare the new work in hand with the information shown in our local cataloging record for the already existing title we own. Decisions on whether or not to use a given OCLC record are governed by detailed guidelines in OCLC's [[http://www.oclc.org/bibformats/en/input/default.shtm|Bibliographic Formats and Standards]] | I. Use these guidelines to make local decisions on treating new materials as __added copies__ (duplicates) or as separately cataloged, __different editions__ in cases where the same title is already in the Library's collection. Compare the new work in hand with the information shown in our local cataloging record for the already existing title we own. Decisions on whether or not to use a given OCLC record are governed by detailed guidelines in OCLC's [[http://www.oclc.org/bibformats/en/input/default.shtm|Bibliographic Formats and Standards]] | ||
| - | **If you have determined that the item in hand is an added copy, make a new item record for the added copy and put "Copy 2" in the description field. Link the new item record to the existing holdings record.** | + | **If you have determined that the item in hand is an added copy, make a new item record for the added copy and put "2" in the Copy Number field. Link the new item record to the existing holdings record.** |
| - | II. Specific Guidelines | + | II. **__Specific Guidelines__** |
| An item is an added copy/duplicate to an existing title if the bibliographic description of the first one cataloged fits the new item acquired in all major aspects. Listed below are the areas which should be examined when making the added copy/different edition decision. One or more important variations in these areas normally indicates that a separate record should be created for the new item. | An item is an added copy/duplicate to an existing title if the bibliographic description of the first one cataloged fits the new item acquired in all major aspects. Listed below are the areas which should be examined when making the added copy/different edition decision. One or more important variations in these areas normally indicates that a separate record should be created for the new item. | ||
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| **Accompanying material**. Watch for differences in accompanying material, but do not treat as different edition on the basis of presence or absence of an accompanying material statement in the record. | **Accompanying material**. Watch for differences in accompanying material, but do not treat as different edition on the basis of presence or absence of an accompanying material statement in the record. | ||
| + | **Series statement**. Do not treat as a different edition solely on the basis of the form of the series statement, or presence or absence of a series statement in the record or on the piece. To be treated as a different edition, there must be a totally new series associated with the piece. | ||
| + | **Language of the text**. Treat translations, simultaneous publications in different languages, etc., as different editions. | ||
| - | //[[julie@library.umass.edu|Primary contact: Julie Miles]] 2009/05/14 11:21// | + | **Name of editor, translator, illustrator**. Treat as a different edition if the item has a different editor, translator, or illustrator; if information present on the item is lacking in the record, compare the item in hand with the previously cataloged item. |
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| + | **Contents note**. Do not treat as a different edition on the basis of the presence or absence of a contents note in the record, but watch for major variations in content of the volume(s). | ||
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| + | **Other notes**. Watch for notes in the existing record or information in the newly acquired volume indicating differences in content, which normally require treatment as a different edition. Indications of limited, numbered, or autographed editions/copies, whether in the volume or in the existing record, do not in themselves justify cataloging as a new edition. | ||
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| + | III. **__Additional information for paperbacks__** | ||
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| + | A common problem in deciding whether or not to treat an item as an added copy to a title already in the collection involves paperback editions of works the Library owns in hardcover edition, or vice versa. Apply the following guidelines in dealing with the special case of paperback editions: | ||
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| + | A. Treat the paperback edition as an added copy if the only differences from the hardcover edition are: | ||
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| + | 1. Size | ||
| + | 2. Presence of a paperback publisher's series | ||
| + | 3. Presence of a statement such as "first paperback edition" | ||
| + | 4. Renewed copyright; no new material added to the work | ||
| + | 5. ISBN (hardcover vs. paperback ISBN). | ||
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| + | B. Treat the paperback edition as a different edition if the differences include: | ||
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| + | 1. Significant differences in pagination | ||
| + | 2. Significant differences in edition statement (not just "paperback edition" | ||
| + | 3. Significant differences in series statement (i.e. a totally different series) | ||
| + | 4. New copyright, when edition includes new material (such as a new introduction, a supplement, or a postscript). | ||
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| + | //[[mbanach@library.umass.edu|Primary contact: Meghan Bergin]] 2009/05/14 11:21// | ||
