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added_copy_or_edition [2014/05/19 16:26]
ghough [I. General information]
added_copy_or_edition [2015/05/13 14:36] (current)
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 ====== Added Copy or Edition? ​ How to Decide ====== ====== Added Copy or Edition? ​ How to Decide ======
  
-===== I. General information =====+I. **__General information__**
  
 I. Use these guidelines to make local decisions on treating new materials as __added copies__ (duplicates) or as separately cataloged, __different editions__ in cases where the same title is already in the Library'​s collection. ​ Compare the new work in hand with the information shown in our local cataloging record for the already existing title we own.  Decisions on whether or not to use a given OCLC record are governed by detailed guidelines in OCLC's [[http://​www.oclc.org/​bibformats/​en/​input/​default.shtm|Bibliographic Formats and Standards]] I. Use these guidelines to make local decisions on treating new materials as __added copies__ (duplicates) or as separately cataloged, __different editions__ in cases where the same title is already in the Library'​s collection. ​ Compare the new work in hand with the information shown in our local cataloging record for the already existing title we own.  Decisions on whether or not to use a given OCLC record are governed by detailed guidelines in OCLC's [[http://​www.oclc.org/​bibformats/​en/​input/​default.shtm|Bibliographic Formats and Standards]]
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-II. Specific Guidelines+II. **__Specific Guidelines__**
  
 An item is an added copy/​duplicate to an existing title if the bibliographic description of the first one cataloged fits the new item acquired in all major aspects. ​ Listed below are the areas which should be examined when making the added copy/​different edition decision. ​ One or more important variations in these areas normally indicates that a separate record should be created for the new item. An item is an added copy/​duplicate to an existing title if the bibliographic description of the first one cataloged fits the new item acquired in all major aspects. ​ Listed below are the areas which should be examined when making the added copy/​different edition decision. ​ One or more important variations in these areas normally indicates that a separate record should be created for the new item.
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 **Other notes**. ​ Watch for notes in the existing record or information in the newly acquired volume indicating differences in content, which normally require treatment as a different edition. ​ Indications of limited, numbered, or autographed editions/​copies,​ whether in the volume or in the existing record, do not in themselves justify cataloging as a new edition. **Other notes**. ​ Watch for notes in the existing record or information in the newly acquired volume indicating differences in content, which normally require treatment as a different edition. ​ Indications of limited, numbered, or autographed editions/​copies,​ whether in the volume or in the existing record, do not in themselves justify cataloging as a new edition.
  
 +III. **__Additional information for paperbacks__**
  
 +A common problem in deciding whether or not to treat an item as an added copy to a title already in the collection involves paperback editions of works the Library owns in hardcover edition, or vice versa. ​ Apply the following guidelines in dealing with the special case of paperback editions:
  
-//[[julie@library.umass.edu|Primary contact: ​Julie Miles]] 2009/05/14 11:21//+A.  Treat the paperback edition as an added copy if the only differences from the hardcover edition are: 
 + 
 +    1. Size 
 +    2. Presence of a paperback publisher'​s series 
 +    3. Presence of a statement such as "first paperback edition"​ 
 +    4. Renewed copyright; no new material added to the work 
 +    5. ISBN (hardcover vs. paperback ISBN). 
 +     
 +B. Treat the paperback edition as a different edition if the differences include: 
 + 
 +   1. Significant differences in pagination 
 +   2. Significant differences in edition statement (not just "​paperback edition"​ 
 +   3. Significant differences in series statement (i.e. a totally different series) 
 +   4. New copyright, when edition includes new material (such as a new introduction,​ a supplement, or a postscript). 
 +    
 + 
 + 
 + 
 +//[[mbanach@library.umass.edu|Primary contact: ​Meghan Bergin]] 2009/05/14 11:21//
  
  
  
added_copy_or_edition.txt · Last modified: 2015/05/13 14:36 (external edit)
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