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adding_copies_or_volumes [2012/04/10 09:19]
kdion
adding_copies_or_volumes [2019/01/07 12:20] (current)
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 **Receiving volumes** **Receiving volumes**
-[to be added]+This section is covered in the wiki document ​[[[monographic_continuations|monographic_continuations]]].
  
  
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              500 __ Complete in 7 volumes.              500 __ Complete in 7 volumes.
  
-   * Change the 260 subfield |c to reflect the latest publication date, surrounded by angle brackets (example: 1999-<​2012 >).+   * Change the 264 subfield |c to reflect the latest publication date, surrounded by angle brackets (example: 1999-<​2012 >).
  
-   * Change the 300 field to reflect the number of volumes held (example: v. <1-3, 7-8> or <6 v. in 8>). In the case of complicated volume numbering, however, just v. will suffice.+   * Change the 300 field to reflect the number of volumes held (example: v. <1-3, 7-8> or <6 v. in 8>). In the case of complicated volume numbering, however, just "​volumes" ​will suffice. ​ 
  
    * Check for any additions or changes in series. Add as appropriate. In some cases, if there are multiple series numbers, it is useful to have a separate 830 field for each number. ​    * Check for any additions or changes in series. Add as appropriate. In some cases, if there are multiple series numbers, it is useful to have a separate 830 field for each number. ​
            
-      Example: 490 1_ English Place-Name Society ; v. 62-63, 70, 76  and 830 _0 English Place-Name Society ; v. 62-63, 830 _0 English Place-Name Society v. 70. +      Example: 490 1_ English Place-Name Society ; v. 62-63, 70, 76  and 830 _0 English Place-Name Society ; v. 62-63, ​ 
 +               830 _0 English Place-Name Society v. 70. 
  
    * If present, edit the 505 field to include the subtitle of the latest volume. ​ It is not absolutely necessary to use an enhanced record with subfields |t, |g and |r.     * If present, edit the 505 field to include the subtitle of the latest volume. ​ It is not absolutely necessary to use an enhanced record with subfields |t, |g and |r. 
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    * If available, add the ISBN in an 020 field.    * If available, add the ISBN in an 020 field.
  
-**Updating ​the Holdings record**+   Add a 910 field with your initials in caps, the date, and "​recat,"​ e.g. "SEP 12/03/2015 recat"​ 
 + 
 + 
 + 
 +**Adding a New Item Record**
  
   * Call up the UMA50 Item records list   * Call up the UMA50 Item records list
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   * Update   * Update
 +
 +  * Find the price of the volume on the inserted invoice. Go to the "​General Information"​ tab in the item record and type the price into the appropriate field.
 +
 +**Editing the Holdings Record**
  
   * Click on HOL Links tab   * Click on HOL Links tab
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   * Check the routing slip for any Notifications or Holds. If present, arrange slip so that this note is visible when the slip is in the volume. ​ If it is an ISEL volume, leave the routing slip in. Otherwise, discard slip.   * Check the routing slip for any Notifications or Holds. If present, arrange slip so that this note is visible when the slip is in the volume. ​ If it is an ISEL volume, leave the routing slip in. Otherwise, discard slip.
 +
   ​   ​
-  * Place on Processing truck in IRM. +  * Place volume ​on Processing truck in IRM. 
  
  
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 Most titles end publication at one time or another, with or without completing the series. The Acquisitions team will pass on any such information to the A/V cataloger, but sometimes there is no formal notification from the publisher so it is necessary to check each latest volume itself via the book jacket (if present) and/or the forewords or introduction in the volume. Most titles end publication at one time or another, with or without completing the series. The Acquisitions team will pass on any such information to the A/V cataloger, but sometimes there is no formal notification from the publisher so it is necessary to check each latest volume itself via the book jacket (if present) and/or the forewords or introduction in the volume.
  
-  ​* Check and edit the bibliographic recorded as needed, above. +  * Change the 260 field by taking out the <> surrounding ​the last date of publication i.e.,  1990-<​2015>​ to 1990-2015. 
- +   ​
-  ​* Change the |c field to reflect ​the final publication ​date without any angle brackets (i.e., |c 1999-2012).   +
    
-  * Change the 300 field to reflect ​the total number of volumes ​- NOT which volumes ​we have in hand (i.e, v. <1-3, 5-16becomes 15 v.).+  * Change the 300 field from v. <​1-4> ​to 4 volumes. ​    
 + 
 + 
 +*****However if there is a gap in the number of volumes ​that we have (v. <1-3, 5>  ​change it to the known total of published volumes (5 volumes).  ​People will see in OPAC which volumes we do have.   
  
   * If there is a missing volume, make a 500 note to this effect (i.e., "​Library lacks vol. 14").   * If there is a missing volume, make a 500 note to this effect (i.e., "​Library lacks vol. 14").
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   * If the series ceased publication without being complete, make a 500 note to this effect ("No more published"​). ​ If, however, there is only one volume the 500 field should read: "Vol. I. No more published." ​ or "Book one, Lacson as a newspaperman. No more published." ​   * If the series ceased publication without being complete, make a 500 note to this effect ("No more published"​). ​ If, however, there is only one volume the 500 field should read: "Vol. I. No more published." ​ or "Book one, Lacson as a newspaperman. No more published." ​
  
-  * If present, change the 505 field indicator from 1 to 0.+  * If present, change the 505 field indicator from 1 to 0. Change the 505 1 field to 505 0.    
 + 
 + 
 + 
  
 **Call Numbers & Availability note** **Call Numbers & Availability note**
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 If a series is published under several titles which the library catalogs separately, a basic bib record for the series title is created in Aleph. A note is put in the item record field under General Information(2),​ OPAC Note: Search by author, title, or series title for individual volumes. ​ The library'​s holdings are noted in an 866 field in the Holdings record. ​ If a series is published under several titles which the library catalogs separately, a basic bib record for the series title is created in Aleph. A note is put in the item record field under General Information(2),​ OPAC Note: Search by author, title, or series title for individual volumes. ​ The library'​s holdings are noted in an 866 field in the Holdings record. ​
  
-If the volume in hand is a Contin within a Ser Anal, create a separate Holdings ​record ​for each volume (i.e., DA645 .A4 v.80, DA645 .A4 v.82) +If the volume in hand is a Contin ​(multi-volume set) within a Ser Anal or numbered series**do not** create a separate Holdings ​Record ​for each volume (i.e., DA645 .A4 v.80, DA645 .A4 v.82).  Instead, enter the plain call number without the series enumeration in the HOL, and enter the volume enumeration in the description field of each item.  **Be sure to add the value to Serial Levels, Enum. Level.1(A)(Vol.)!** ​ Holdings for a multi-volume monographic bib may be added in an 866 field in the HOL.
  
 **Unique volumes** **Unique volumes**
  
-Some titles have unique numbering situations. Case in point: Flora of Tropical East Africa (Bk Sys No. 33152650), which has been in publication since 1952. Volume numbers for this work are based on the Bentham and Hooker sequence used in the Kew Herbarium, ​and numbering is assigned by the A/V cataloger for vols. 189-on. The cataloger keeps a copy of the Herbarium'​s numbering chart at her desk A similar situation exists for Flora of Australia (Bk Sys No. 936676); ​each volume title is assigned ​specific volume number according ​to the publisher'​s chart+Some titles have unique numbering situations. Case in point: Flora of Tropical East Africa (Bk Sys No. 33152650), which has been in publication since 1952. Volume numbers for this work are based on the Bentham and Hooker sequence used in the Kew Herbarium, ​which can be found in the wiki document [[special added volume sequences]]. A similar situation exists for Flora of Australia (Bk Sys No. 936676); a link to this series'​ published volumes can also be found on the Special Added Volume Sequences wiki page  ​
adding_copies_or_volumes.1334063994.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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