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adding_copies_or_volumes [2016/10/04 13:05]
ldegozzaldi [Adding Volumes]
adding_copies_or_volumes [2016/10/04 14:34] (current)
ldegozzaldi [Adding Volumes]
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 If a series is published under several titles which the library catalogs separately, a basic bib record for the series title is created in Aleph. A note is put in the item record field under General Information(2),​ OPAC Note: Search by author, title, or series title for individual volumes. ​ The library'​s holdings are noted in an 866 field in the Holdings record. ​ If a series is published under several titles which the library catalogs separately, a basic bib record for the series title is created in Aleph. A note is put in the item record field under General Information(2),​ OPAC Note: Search by author, title, or series title for individual volumes. ​ The library'​s holdings are noted in an 866 field in the Holdings record. ​
  
-If the volume in hand is a Contin (multi-volume set) within a Ser Anal or numbered series, **do not** create a separate Holdings Record for each volume (i.e., DA645 .A4 v.80, DA645 .A4 v.82). ​ Instead, enter the plain call number without the series enumeration in the HOL, and enter the volume enumeration in the description field of each item.  **Be sure to add the value to Serial Levels, Enum. Level.1(A)(Vol.)!**  ​If done this way, searching will work perfectly in the OPAC for both WorldCat and Aleph. ​ The library'​s holdings ​for a multi-volume monographic bib may be added in an 866 field in the HOL.+If the volume in hand is a Contin (multi-volume set) within a Ser Anal or numbered series, **do not** create a separate Holdings Record for each volume (i.e., DA645 .A4 v.80, DA645 .A4 v.82). ​ Instead, enter the plain call number without the series enumeration in the HOL, and enter the volume enumeration in the description field of each item.  **Be sure to add the value to Serial Levels, Enum. Level.1(A)(Vol.)!**  ​Holdings ​for a multi-volume monographic bib may be added in an 866 field in the HOL.
  
 **Unique volumes** **Unique volumes**
  
 Some titles have unique numbering situations. Case in point: Flora of Tropical East Africa (Bk Sys No. 33152650), which has been in publication since 1952. Volume numbers for this work are based on the Bentham and Hooker sequence used in the Kew Herbarium, which can be found in the wiki document [[special added volume sequences]]. A similar situation exists for Flora of Australia (Bk Sys No. 936676); a link to this series'​ published volumes can also be found on the Special Added Volume Sequences wiki page.    Some titles have unique numbering situations. Case in point: Flora of Tropical East Africa (Bk Sys No. 33152650), which has been in publication since 1952. Volume numbers for this work are based on the Bentham and Hooker sequence used in the Kew Herbarium, which can be found in the wiki document [[special added volume sequences]]. A similar situation exists for Flora of Australia (Bk Sys No. 936676); a link to this series'​ published volumes can also be found on the Special Added Volume Sequences wiki page.   
adding_copies_or_volumes.txt · Last modified: 2016/10/04 14:34 by ldegozzaldi
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