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adm_to_adm_transfer_of_bib_holdings_and_item_records_in_aleph [2017/08/21 14:36] kgberry [Step three: Barcode and accession number changes in Aleph (Kat)] |
adm_to_adm_transfer_of_bib_holdings_and_item_records_in_aleph [2022/05/16 18:48] (current) jeustis |
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| - | ====== ADM to ADM transfer of Bibs, Holdings, and Items Records in Aleph ====== | + | ====== PAGE OUTDATED ARCHIVED ADM to ADM transfer of Bibs, Holdings, and Items Records in Aleph ====== |
| This process is used to move sets of bib, holdings, and item records from one ADM to the other. The first project this process was created for was to move Smith College Microfilm into the UMass ADM and then to assimilate it into our Microfilm collections. | This process is used to move sets of bib, holdings, and item records from one ADM to the other. The first project this process was created for was to move Smith College Microfilm into the UMass ADM and then to assimilate it into our Microfilm collections. | ||
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| - Your search should provide one search result. Double check that the title is the same as the bib from the document you are referring to that lists the newly uploaded bib records. Also check the reproduction note to confirm that the microform format and (if applicable) the number of reels/cards/fiches are the same. If it matches, double click on the highlighted line in the top box. If it doesn't use the search tree in the lift hand side bar to click on the [F]Find to redo your search with additional information from your spreadsheet (try title, publication info, OCLC numbers, etc) | - Your search should provide one search result. Double check that the title is the same as the bib from the document you are referring to that lists the newly uploaded bib records. Also check the reproduction note to confirm that the microform format and (if applicable) the number of reels/cards/fiches are the same. If it matches, double click on the highlighted line in the top box. If it doesn't use the search tree in the lift hand side bar to click on the [F]Find to redo your search with additional information from your spreadsheet (try title, publication info, OCLC numbers, etc) | ||
| {{:aleph_cataloging_browseadvsearchresults_orfindagain.png?1000|}} | {{:aleph_cataloging_browseadvsearchresults_orfindagain.png?1000|}} | ||
| - | - The bib record will now open up in the main viewing window. Scroll down to see if there is a 590 field. If there is, copy it in case you need it in the next step. | + | - The bib record will now open up in the main viewing window. Scroll down to see if there is a 590 field. If there is, copy it in case you need it in the next step. Change the 590 to a 500. |
| - At the same time as when the bib opens up in the main menu, a tree display will appear in the lower left pane that describes the relationships the bib record has to the holdings and item records that are attached to it. Double click on the holdings record, Which should start out like : HOL - UMDUB | - At the same time as when the bib opens up in the main menu, a tree display will appear in the lower left pane that describes the relationships the bib record has to the holdings and item records that are attached to it. Double click on the holdings record, Which should start out like : HOL - UMDUB | ||
| {{:aleph_cataloging_view_treerelationships_holdings.png?300|}} | {{:aleph_cataloging_view_treerelationships_holdings.png?300|}} | ||
