Differences

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--- alexander_street_marc_loading [2016/05/26 14:22]
rapeterson
+++ alexander_street_marc_loading [2016/05/26 15:20]
rapeterson [Loading New Records]
@@ Line 49: / Line 49: @@
     - Email address : [This email will receive a copy of the load report with the bib numbers affected]
     - Library: “FCL01” (Again, this is important)
-  - Update holdings on OCLC
-    - Under “Services” -> “Retrieve Catalog Records” select “Download Machine-Readable Records (print-03)
+==== Update holdings on OCLC ====
-      - {{::p-print-03.png?200|}}
-    - Enter the following:
+If the records do not have OCLC numbers, you will need to use the OCLC Batchload process - [[OCLC Batchload Documentation]]. If the records do have OCLC numbers, use the below steps to update the holdings with OCLC.
-      - * Input File: [the name of the fix1 file] with bib appended (e.g., umasp160406.mrcfix1bib)
+  - Under “Services” -> “Retrieve Catalog Records” select “Download Machine-Readable Records (print-03)
-      - * Output File: [name your output file] (e.g., umasp160406.mrcfix1bib035)
+    - {{::p-print-03.png?200|}}
-      - * Field 1 + Indicator: 035
+  - Enter the following:
-      - * Format: ALEPH Sequential
+    - * Input File: [the name of the fix1 file] with bib appended (e.g., umasp160406.mrcfix1bib)
-      - Library: FCL01
+    - * Output File: [name your output file] (e.g., umasp160406.mrcfix1bib035)
-    - Submit
+    - * Field 1 + Indicator: 035
-    - Download [Output File from above] via the Aleph client or FTP.
+    - * Format: ALEPH Sequential
-    - Open [Downloaded Output File] with Excel.
+    - Library: FCL01
-      - In the “Text Import Wizard” choose “Fixed width” and click “Next”
+  - Submit
-      - Create a break line before the OCLC number (only the number not the ocn or ocm) and click “Next”
+  - Download [Output File from above] via the Aleph client or FTP.
-      - Change all columns to text data format and click “Finish”
+  - Open [Downloaded Output File] with Excel.
-      - Delete all of the rows except the OCLC number
+    - In the “Text Import Wizard” choose “Fixed width” and click “Next”
-      - Save as a text file.
+    - Create a break line before the OCLC number (only the number not the ocn or ocm) and click “Next”
-      - Close file.
+    - Change all columns to text data format and click “Finish”
-    - Open Connexion.
+    - Delete all of the rows except the OCLC number
-    - Under “Batch” select “Holdings by OCLC Number…”
+    - Save as a text file.
-      - {{::connexionbatch.png?200|}}
+    - Close file.
-    - Click “Browse” and select the file created in e above.
+  - Open Connexion.
-    - Click “Import” (if the file is still open in Excel, the file will not import)
+  - Under “Batch” select “Holdings by OCLC Number…”
-    - When asked, “Do you want to delete your original import file?” click “No”
+    - {{::connexionbatch.png?200|}}
-    - Select “Update Holdings” from the “Action” menu.
+  - Click “Browse” and select the file created in e above.
-    - Click “OK”
+  - Click “Import” (if the file is still open in Excel, the file will not import)
+  - When asked, “Do you want to delete your original import file?” click “No”
+  - Select “Update Holdings” from the “Action” menu.
+  - Click “OK”
 ==== Replacement Records ====