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alexander_street_marc_loading [2016/05/26 14:22] rapeterson |
alexander_street_marc_loading [2016/05/26 18:14] rapeterson [Update holdings on OCLC] |
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| - Email address : [This email will receive a copy of the load report with the bib numbers affected] | - Email address : [This email will receive a copy of the load report with the bib numbers affected] | ||
| - Library: “FCL01” (Again, this is important) | - Library: “FCL01” (Again, this is important) | ||
| - | - Update holdings on OCLC | + | |
| - | - Under “Services” -> “Retrieve Catalog Records” select “Download Machine-Readable Records (print-03) | + | ==== Update holdings on OCLC ==== |
| - | - {{::p-print-03.png?200|}} | + | |
| - | - Enter the following: | + | If the records do not have OCLC numbers, you will need to use the OCLC Batchload process - [[OCLC Batchload Documentation]]. The following collections do not have OCLC numbers for some or all of their records: |
| - | - * Input File: [the name of the fix1 file] with bib appended (e.g., umasp160406.mrcfix1bib) | + | * ACM |
| - | - * Output File: [name your output file] (e.g., umasp160406.mrcfix1bib035) | + | * Ambrose Digital Videos |
| - | - * Field 1 + Indicator: 035 | + | * OECD |
| - | - * Format: ALEPH Sequential | + | |
| - | - Library: FCL01 | + | |
| - | - Submit | + | If the records do have OCLC numbers, use the below steps to update the holdings with OCLC. |
| - | - Download [Output File from above] via the Aleph client or FTP. | + | - Under “Services” -> “Retrieve Catalog Records” select “Download Machine-Readable Records (print-03) |
| - | - Open [Downloaded Output File] with Excel. | + | - {{::p-print-03.png?200|}} |
| - | - In the “Text Import Wizard” choose “Fixed width” and click “Next” | + | - Enter the following: |
| - | - Create a break line before the OCLC number (only the number not the ocn or ocm) and click “Next” | + | - * Input File: [the name of the fix1 file] with bib appended (e.g., umasp160406.mrcfix1bib) |
| - | - Change all columns to text data format and click “Finish” | + | - * Output File: [name your output file] (e.g., umasp160406.mrcfix1bib035) |
| - | - Delete all of the rows except the OCLC number | + | - * Field 1 + Indicator: 035 |
| - | - Save as a text file. | + | - * Format: ALEPH Sequential |
| - | - Close file. | + | - Library: FCL01 |
| - | - Open Connexion. | + | - Submit |
| - | - Under “Batch” select “Holdings by OCLC Number…” | + | - Download [Output File from above] via the Aleph client or FTP. |
| - | - {{::connexionbatch.png?200|}} | + | - Open [Downloaded Output File] with Excel. |
| - | - Click “Browse” and select the file created in e above. | + | - In the “Text Import Wizard” choose “Fixed width” and click “Next” |
| - | - Click “Import” (if the file is still open in Excel, the file will not import) | + | - Create a break line before the OCLC number (only the number not the ocn or ocm) and click “Next” |
| - | - When asked, “Do you want to delete your original import file?” click “No” | + | - Change all columns to text data format and click “Finish” |
| - | - Select “Update Holdings” from the “Action” menu. | + | - Delete all of the rows except the OCLC number |
| - | - Click “OK” | + | - Save as a text file. |
| + | - Close file. | ||
| + | - Open Connexion. | ||
| + | - Under “Batch” select “Holdings by OCLC Number…” | ||
| + | - {{::connexionbatch.png?200|}} | ||
| + | - Click “Browse” and select the file created in e above. | ||
| + | - Click “Import” (if the file is still open in Excel, the file will not import) | ||
| + | - When asked, “Do you want to delete your original import file?” click “No” | ||
| + | - Select “Update Holdings” from the “Action” menu. | ||
| + | - Click “OK” | ||
| ==== Replacement Records ==== | ==== Replacement Records ==== | ||
