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alexander_street_marc_loading [2016/05/24 11:25]
rapeterson
alexander_street_marc_loading [2020/04/01 10:04] (current)
jeustis
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-===== MARC Record Loading. ​======+===== THIS PAGE IS USED ONLY FOR REFERENCE FOR PAST PROCEDURES ​======
  
 This page describes the general procedures for loading records into Aleph. Individual vendor records may require special handling. This page describes the general procedures for loading records into Aleph. Individual vendor records may require special handling.
  
 ** Below is a list of vendors that use these basic loading instructions:​ ** ** Below is a list of vendors that use these basic loading instructions:​ **
-  * Alexander Street Press Collections ​http://alexanderstreet.com/marc-records +  * [[http://​alexanderstreet.com/​marc-records|Alexander Street Press Collections]] 
-  * Ambrose Digital Video - http://​www.ambrosedigital.com/​index.php?​option=com_virtuemart&​page=shop.getfile&​file_id=2200&​product_id=0 +  * [[http://iopscience.iop.org/books/MARC-records|IOP]] 
-  * Oxford Reference - http://​www.oxfordreference.com/​page/​59/​marc-records +  * [[http://​www.ambrosedigital.com/​index.php?​option=com_virtuemart&​page=shop.getfile&​file_id=2200&​product_id=0|Ambrose Digital Video]] (MARC records removed from Aleph) 
-  * Literature Online - http://​literature.proquest.com/​infoCentre/​librarians/​admin/​marc.jsp +  * [[http://​www.oxfordreference.com/​page/​59/​marc-records|Oxford Reference]] (MARC records ​removed from Aleph) 
-  * IOP - http://​iopscience.iop.org/​books/​MARC-records +  * [[http://​dl.acm.org/​contents_dl.cfm?​|ACM]] (MARC records removed from Aleph) 
-  * ACM - http://​dl.acm.org/​contents_dl.cfm?​ +  * [[http://​www.oecd-ilibrary.org/​marc|OECD]] (MARC records removed from Aleph)
-  * OECD - http://​www.oecd-ilibrary.org/​marc+
  
 ==== Loading New Records ==== ==== Loading New Records ====
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   - This will open the file with the MARCedit MARCeditor.   - This will open the file with the MARCedit MARCeditor.
     - {{::​marceditor.png?​200|}}     - {{::​marceditor.png?​200|}}
-  - Depending on the contents of the collection use the ebook, Streaming Video, or Streaming Audio assigned task, located in the Tools menu+  - Depending on the contents of the collection use the *ebook**Streaming Video*, or *Streaming Audioassigned task, located in the Tools menu. (Tasks can be imported from the 01-Record Loading directory on the ILS Drive Q:) 
-  - Apply the Add Proxy, Move 001 to …, and fix OCLC prefix tasks. (Tasks can be imported from the 01-Record Loading directory on the ILS Drive Q:). +  - Apply the *Move 001 to 0359* task. 
-  - Use Edit>​Replace to replace the UWWW in the 949 $c with the appropriate [collection_codes_for_aleph_marc_records|collection code] (e.g. Replace all $cUWWW with $cUWDIV).+  - For the collections listed below, use Edit->​Replace to add unique identifying information for the collection 
 +    - ACM: change "​=035 ​ 9\$aum"​ to "​=035 ​ 9\$aumacm"​ 
 +    - IOP: change "​=035 ​ 9\$aum"​ to "​=035 ​ 9\$aumiop"​ 
 +    - OECD: change "​=035 ​ 9\$aum"​ to "​=035 ​ 9\$aumoecd"​ 
 +  - Apply the Add Proxy and fix OCLC prefix tasks.  
 +  - Use Edit->Replace to replace the UWWW in the 949 $c with the appropriate ​[[collection_codes_for_aleph_marc_records|collection code]] (e.g. Replace all $cUWWW with $cUWDIV).
   - Save the file and compile it into MARC format (.e.g, umdiv160406.mrc).   - Save the file and compile it into MARC format (.e.g, umdiv160406.mrc).
   - Use the Task Manager Upload/​Download files function to upload the file to:   - Use the Task Manager Upload/​Download files function to upload the file to:
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     - Email address : [This email will receive a copy of the load report with the bib numbers affected]     - Email address : [This email will receive a copy of the load report with the bib numbers affected]
     - Library: “FCL01” (Again, this is important)     - Library: “FCL01” (Again, this is important)
-  - Update holdings ​on OCLC + 
-    - Under “Services” -> “Retrieve Catalog ​Records” select “Download Machine-Readable Records (print-03) +==== Holdings ​on OCLC ==== 
-      - {{::​p-print-03.png?​200|}} + 
-    - Enter the following:​ +Records ​should ​not have holdings set in OCLC.
-      - * Input File: [the name of the fix1 file] with bib appended (e.g., umasp160406.mrcfix1bib) +
-      - * Output File: [name your output file] (e.g., umasp160406.mrcfix1bib035) +
-      - * Field 1 + Indicator: 035 +
-      - * Format: ALEPH Sequential +
-      - Library: FCL01 +
-    - Submit +
-    - Download [Output File from above] via the Aleph client or FTP. +
-    - Open [Downloaded Output File] with Excel. +
-      - In the “Text Import Wizard” choose “Fixed width” and click “Next” +
-      - Create a break line before the OCLC number (only the number ​not the ocn or ocm) and click “Next” +
-      - Change all columns to text data format and click “Finish” +
-      - Delete all of the rows except the OCLC number +
-      - Save as a text file. +
-      - Close file. +
-    - Open Connexion. +
-    - Under “Batch” select “Holdings by OCLC Number…” +
-      - {{::​connexionbatch.png?​200|}} +
-    - Click “Browse” and select the file created in e above. +
-    - Click “Import” (if the file is still open in Excel, the file will not import) +
-    - When asked, “Do you want to delete your original import file?” click “No” +
-    - Select “Update Holdings” from the “Action” menu. +
-    - Click “OK”+
  
 ==== Replacement Records ==== ==== Replacement Records ====
alexander_street_marc_loading.1464103510.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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