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batch_conversion_of_etds_to_e-records_with_scholarworks_urls [2016/05/11 21:51] ldegozzaldi [Add 530s into Print Records] |
batch_conversion_of_etds_to_e-records_with_scholarworks_urls [2022/05/16 18:52] (current) jeustis |
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| - | ====== Batch Conversion of ETDs to e-records with Scholarworks URLs ====== | + | ====== PAGE OUTDATED ARCHIVED Batch Conversion of ETDs to e-records with Scholarworks URLs ====== |
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| + | **Link to ETD Workflow Google doc:** | ||
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| + | https://docs.google.com/document/d/1Qs_uIWPjDfUIcQhxJiMlgvgN8XpexZn2CTs0eSGTOxo/edit | ||
| //NOTE: Some older ETDs will be "OPEN" (remain accessible) via the Internet Archive. These will be processed according to general OCA digitization procedures. Most ETDs, however, will the "DARK" on the Internet Archive. Although the pick lists will include IA URLs, these will not be retained in the final records, but serve as a hook for replacing the script with Scholarworks URLs.// | //NOTE: Some older ETDs will be "OPEN" (remain accessible) via the Internet Archive. These will be processed according to general OCA digitization procedures. Most ETDs, however, will the "DARK" on the Internet Archive. Although the pick lists will include IA URLs, these will not be retained in the final records, but serve as a hook for replacing the script with Scholarworks URLs.// | ||
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| ===== Download completed file into Aleph ===== | ===== Download completed file into Aleph ===== | ||
| - MarcBreak .dat file through MarcEdit, and append mb. Before we do anything else to this file, we need to delete the 035s, because these files also have the OCLC# in an 001 field. Go to MarcEditor/Tools, Add/Delete Field. When the Add/Delete Field Utility window appears, type in 035, and click “Delete Field.” Save the file. | - MarcBreak .dat file through MarcEdit, and append mb. Before we do anything else to this file, we need to delete the 035s, because these files also have the OCLC# in an 001 field. Go to MarcEditor/Tools, Add/Delete Field. When the Add/Delete Field Utility window appears, type in 035, and click “Delete Field.” Save the file. | ||
| - | - MarcMake the file. When renaming, get rid of the .cat, and call the resulting file: um_[date]oclcmm. Copy to FCL01\scratch. | + | - MarcMake the file. When renaming, get rid of the .dat, and call the resulting file: um_[date]oclcmm. Copy to FCL01\scratch. |
| - Work the Services loading procedure on the file: Load Catalog Records/Convert MARC Records Step 1 (file-01); Convert MARC Records Step 2 (file-02); Fix Catalog Records (manage-37) with *Input File type=ALEPH Sequential, *Fix Route=UMFIX, *Update Dtabase=NO; Check Input File Against Database (manage-36) with Match Section=UM35. //NOTE: Since these are new records, there won't be any overlays, but Mike A. advised me that the best habit is to go through these procedures while loading.// The 3 output files from Manage-36 should show the number of records and two 0's. | - Work the Services loading procedure on the file: Load Catalog Records/Convert MARC Records Step 1 (file-01); Convert MARC Records Step 2 (file-02); Fix Catalog Records (manage-37) with *Input File type=ALEPH Sequential, *Fix Route=UMFIX, *Update Dtabase=NO; Check Input File Against Database (manage-36) with Match Section=UM35. //NOTE: Since these are new records, there won't be any overlays, but Mike A. advised me that the best habit is to go through these procedures while loading.// The 3 output files from Manage-36 should show the number of records and two 0's. | ||
| - Download original file (um_[date]oclcmm) using "the OCLC loader" (Load Catalog Records/Load OCLC Records (file-93)). | - Download original file (um_[date]oclcmm) using "the OCLC loader" (Load Catalog Records/Load OCLC Records (file-93)). | ||
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| - Delete 856s from the bibs with Global Changes (manage-21). | - Delete 856s from the bibs with Global Changes (manage-21). | ||
| ===== Add 530s into Print Records ===== | ===== Add 530s into Print Records ===== | ||
| - | - **IMPORTANT:** Because many backlog ETDs have duplicate copies in the Depository, construct a Services-ready list of bib. numbers obtained through a Ret-06 (Direct Index) search on the OCLC numbers, using OCL in the Search Index field. Using this list will enter the following notes into both UM and DP copies. | + | - **IMPORTANT:** Because many backlog ETDs have duplicate copies in the Depository, construct a Services-ready list of bib. numbers obtained through a Ret-06 (Direct Index) search on the OCLC numbers, with OCL in the Search Index field. Using this list will enter the following notes into both UM and DP copies. |
| - For OPEN (non-DARK) theses/dissertations with both IA and Scholarworks URLs in the final versions, add: **Also available online through Scholarworks@UMass Amherst and the Internet Archive.** | - For OPEN (non-DARK) theses/dissertations with both IA and Scholarworks URLs in the final versions, add: **Also available online through Scholarworks@UMass Amherst and the Internet Archive.** | ||
| - For DARK theses/dissertations with Scholarworks URLs, add: **Also available online through Scholarworks@UMass Amherst.** | - For DARK theses/dissertations with Scholarworks URLs, add: **Also available online through Scholarworks@UMass Amherst.** | ||
