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batch_uploading_etds_to_scholarworks [2017/02/01 18:31] ldegozzaldi [Adding “OPT-OUTS” TO Scholarworks Metadata Spreadsheets] |
batch_uploading_etds_to_scholarworks [2018/01/23 21:02] mbanach [Transform MARC.XML file of short-version bibs.+IA URLs to Bepress XML:] |
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This should enter a spreadsheet into the metadata 2 folder: bpimport_date. RENAME with the date and Masters/PhD, and save to personal folder. | This should enter a spreadsheet into the metadata 2 folder: bpimport_date. RENAME with the date and Masters/PhD, and save to personal folder. | ||
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+ | Aaron's script is written in Python (Compiled in windows binary so you can't edit that file. Need to go back to original source, edit, and recompile. Use active python - packaged open source.) | ||
===== Make adjustments to Bepress spreadsheet ===== | ===== Make adjustments to Bepress spreadsheet ===== | ||
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- Make a new copy of the Master File Sheet 2 (all titles) of the ETD Master File, retaining only columns R (Opt-ins/Opt-outs), A or J (Author), B (Department), C (Year), D (Masters/PhDs) and title (F). Make sure all data is connected, with no blank columns between, and sort on column R. | - Make a new copy of the Master File Sheet 2 (all titles) of the ETD Master File, retaining only columns R (Opt-ins/Opt-outs), A or J (Author), B (Department), C (Year), D (Masters/PhDs) and title (F). Make sure all data is connected, with no blank columns between, and sort on column R. | ||
- Retain only the rows with Opt-out in Column R. | - Retain only the rows with Opt-out in Column R. | ||
- | - After sorting on R, delete all rows which do not contain "Opt-out." **Transfer any __new__ Opt-out information to ETD Opt-out Tracking sheet.xlsx, also present in the W: Drive in the same location as the Master File.** | + | - After sorting on R, delete all rows which do not contain "Opt-out." **Transfer any __new__ Opt-out information to ETD Opt-out Tracking sheet.xlsx, also present in the W: Drive in the same location as the Master File.** (Hint: Sort by Department to isolate the new Opt-outs, as reported to us. Run a duplicate check on the ETD Out-out Tracking sheet, to be sure we don't already have any of this added information.) |
- When the ETD's on the Opt-out list are in process, enter this information on the ETD Opt-out Tracking sheet, together with date. | - When the ETD's on the Opt-out list are in process, enter this information on the ETD Opt-out Tracking sheet, together with date. | ||
- When the ETD's have been uploaded to ScholarWorks and uploaded and downloaded to Connexion and Aleph, enter DONE on the ETD Opt-out Tracking sheet, together with date. | - When the ETD's have been uploaded to ScholarWorks and uploaded and downloaded to Connexion and Aleph, enter DONE on the ETD Opt-out Tracking sheet, together with date. |