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batch_uploading_oais_to_oclc_and_aleph [2016/03/24 13:42]
kdion
batch_uploading_oais_to_oclc_and_aleph [2019/01/07 12:20] (current)
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 **To export from Connexion to Aleph:** **To export from Connexion to Aleph:**
  
-  * Go to Tools -> Options and click on the Export tab. Highlight the __Prompt for filename__ option then click on Apply then Close.+  * Go to Tools -> Options and click on the Export tab. Highlight the __Prompt for filename__ option then check off the box for Display report for immediate export results. Click on Apply then Close.
   * Open the Local Save file you want to export (2016_Feb_Dissertations - See path above)   * Open the Local Save file you want to export (2016_Feb_Dissertations - See path above)
   * Highlight records   * Highlight records
   * Export (Action - Export or F5)   * Export (Action - Export or F5)
-    This will ask where to put the output file in your C: drive and what name to use. Make sure the filename is in all lower case - for example, feb2016diss. The file will be downloaded into your C: drive as a .dat file. (You will NOT be notified when the export is finished. Be careful not to Export more than once.) +    This will ask where to put the output file in your C: drive and what name to use. Make sure the filename is in all __lower case__ ​- for example, feb2016diss. The file will be downloaded into your C: drive as a .dat file. (Example: C:​\Crosswalk\Dissertation&​Theses\Connexion_Records\feb2016diss.dat
-  * Open MARCTools+  * Open MARCTools ​in MarcEdit.
   * Input the .dat file from your C: drive (feb2016diss.dat)and name the Output file with a .mb extension (feb2016diss.mb. Execute the MarcBreaker.   * Input the .dat file from your C: drive (feb2016diss.dat)and name the Output file with a .mb extension (feb2016diss.mb. Execute the MarcBreaker.
-  * Click on Edit Records. Use Replace to change AUMM to AUMEDT.+  * Click on Edit Records. Use Replace to change AUMM to AUMETD.
   * Under MARCEditor --> File, click on Compile File into Marc. This will save as a .mrc (MARC) file.    * Under MARCEditor --> File, click on Compile File into Marc. This will save as a .mrc (MARC) file. 
     ​     ​
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     Make sure the following rules are set:     Make sure the following rules are set:
      * Input File name (for this example, feb2016diss.mrc)      * Input File name (for this example, feb2016diss.mrc)
-     * Default Holding - AUMEDT+     * Default Holding - AUMETD
      * Character Conversion - OCLC_UTF_TO_UTF      * Character Conversion - OCLC_UTF_TO_UTF
      * Fix Routine - UMFIX      * Fix Routine - UMFIX
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 Once the exporting is done, click on Task Manager -> [A] Batch Log to view the report. Once the exporting is done, click on Task Manager -> [A] Batch Log to view the report.
      * Highlight your file (p_file_90) and click on View Printouts. ​      * Highlight your file (p_file_90) and click on View Printouts. ​
-     * Under Remote Name, highlight <​filename>​_report.new+     * Under Remote Name, highlight <​filename>​_report.new ​(i.e. feb2016diss_report_new)
      * Click on Print to obtain reports. ​ You want the loader-log-report which will show the FCL01 Bib Sys numbers for each record. ​ Copy one and check the bib record which displays for any potential corrections needed. ​      * Click on Print to obtain reports. ​ You want the loader-log-report which will show the FCL01 Bib Sys numbers for each record. ​ Copy one and check the bib record which displays for any potential corrections needed. ​
  
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   * Click on *_Services -> Catalog Maintenance Procedures -> Global Changes (manage-21)   * Click on *_Services -> Catalog Maintenance Procedures -> Global Changes (manage-21)
    Set the rules:    Set the rules:
-  * Input file name (feb2016diss.mrc.bib) +  * Input file name <​filename>​.mrc.bib ​(i.e., feb2016diss.mrc.bib) 
-  * Output file name (feb2016.diss.mrc856)+  * Output file name <​filename>​.mrc856 ​(i.e., feb2016.diss.mrc856)
   * Update Database - Yes   * Update Database - Yes
   * Line in Record -> Tag -> 856; first indicator - #  second indicator - #   * Line in Record -> Tag -> 856; first indicator - #  second indicator - #
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   * Click on Submit button   * Click on Submit button
  
-You should now have your dissertation or theses bib records in OCLC as well as Aleph+The process ​should now be complete 
  
 -- //Contact persons: [[kdion@library.umass.edu| Kay Dion]] or [[lucyd@library.umass.edu| Lucy deGozzaldi]]// ​     ​ -- //Contact persons: [[kdion@library.umass.edu| Kay Dion]] or [[lucyd@library.umass.edu| Lucy deGozzaldi]]// ​     ​
batch_uploading_oais_to_oclc_and_aleph.1458841352.txt.gz · Last modified: 2019/01/07 12:20 (external edit)
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