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bindery_able_lot_closing_and_opening [2009/05/20 18:23]
ljames
bindery_able_lot_closing_and_opening [2019/01/07 17:20] (current)
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 ====== BINDERY - ABLE LOT OPENING AND CLOSING ====== ====== BINDERY - ABLE LOT OPENING AND CLOSING ======
  
-At [[http://acmebook.net/​libraryclient/​able/htm]] enter "21900" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.+At [[http://library.bnbindery.com/]] enter "600100" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.
  
 ===== TO CLOSE A LOT: =====  ​ ===== TO CLOSE A LOT: =====  ​
  
 +1.  On the main screen be sure that the LOT ID is the lot you want to close.
  
-  - On the main screen be sure that the LOT ID is the lot you want to close.+2.  Click WINDOW.
  
-  - Click WINDOW.+3.  ​Click REPORTS.
  
-  - Click REPORTS.+4.  ​Click LOT ITEM in the upper box.  (Once you click on this it may stay highlighted week to week so you won't need to click on it again.)
  
-  - Click LOT ITEM in the upper box.  (Once you click on this it may stay highlighted week to week so you won't need to click on it again.)+5.  ​Click TEXT in the lower box.
  
-  - Click TEXT in the lower box.+6.  ​Click NEXT.
  
-7.  Click NEXT.+7.  Click TO SCREEN.
  
-8.  Click TO SCREEN.+8.  Click PDF FORMAT (a box will pop up and tell you to wait).
  
-9.  ​Click PDF FORMAT.+9.  ​X out of previous two windows to view report.
  
-10. Scroll to last page of report to get totals.  If the totals match the number of books being sentclick on the PRINT ICON.+10. Scroll to last page of report to see how many books have been input for each kind of binding (book, recase, paperback, etc.).  If the totals ​don'​t ​match the books on their respective "out to bindery"​ shelvescheck to see if an item was input more than once and if so delete the appropriate record. ​ Check to see that items going to the bindery are on the proper shelves and that all items that have been input are on the shelves.
  
-11. Click OK to print.+11. Once the list and the number of actual items are reconciled, click the print icon to print the report 
  
-12. Photocopy the last page of the report (the page with the totals) to send to ACME.  ​Put the page in an envelope with the ABLE Lot ID on the front and a UMass/​Amherst Library stamp. ​ Leave the envelope secured on top of the shipment ​after packing.+12. Click on OK.  ​The report will be kept in the orange bin on Nancy'​s shelves to be compared to the return ​shipment ​in two weeks.
  
-13. BACK OUT (by clicking on Xs) of open screens, ​back to the main screen.+13. X out of the report to go back to the main screen.
  
 14. Click WINDOW. 14. Click WINDOW.
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 15. Click BINDERY TRANSFER. 15. Click BINDERY TRANSFER.
  
-16. Be sure that the dot next to "​INTERNET"​ is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.)+16. Be sure that the dot next to "​INTERNET" ​in the upper right corner ​is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.)
  
-17. Click RECEIVE FROM BINDERY.+17. Click TRANSFER TO BINDERY.
  
-18. Click GET ALL.  Wait for new information to fill in.+18. The number of items being sent along with their format codes should appear on the bottom line.
  
-19. Type the LOT ID in the lot box and hit return.+19. Click CLOSE.
  
-20. Click on CLEAR/​TRANSFER ​TO BINDERY. ​ (This will make this week's lot totals appear on the bottom lines.)+===== TO OPEN A NEW LOT: =====
  
-21. Click CLOSE. 
  
-22. Click WINDOW.+20. Click on LOT.
  
-23Click LOT.+21Type in the next week's Lot in the LOT ID box under lot statistics and hit RETURN 
  
-24Type the ABLE date minus the year in the SHIPPING DAY box.+The lot ID should be a Wednesday date written YY/MO/DD followed by an '​M'​ for monograph Ex: 130918M (September 18, 2013.) ​ Rush lot IDs are the last 2 digits of the year followed by the word "​rush"​ followed by a sequential number. ​ Ex: 13Rush1 would be followed by 13Rush2.
  
-25Type the date minus the year of when the shipment ​will return two weeks later, in the DATE EXPECTED box.+22A box should come up that says "​CREATE A NEW LOT?"​. ​ Hit RETURN. ​ (If you click on YES the box will disappear and the lot will not take.)
  
-26. Click APPLY.+23. Click YES.
  
-27Click CLOSE.+24X out of window.
  
-===== TO OPEN A NEW LOT: =====+25. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.
  
- +26. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  ​The Rush lot should already be open and if you just closed it, open a new one and send people ​the new Rush Lot ID.
-28. Click on LOT. +
- +
-29. Type in the next week's Lot in the LOT ID under lot statistics. +
- +
-30. A box should come up that says "​CREATE A NEW LOT?"​. ​ Click on YES. +
- +
-31. Log out of ABLE. +
- +
-32. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  ​It should already be opened ​and if you just closed it, open a new one and send people ​that Rush Lot ID.+
  
  
    
 + --- //​[[ljames@library.umass.edu|Primary contact:​Lorraine James]] 2009/05/20 14:25//
bindery_able_lot_closing_and_opening.1242843826.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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