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bindery_able_lot_closing_and_opening [2012/02/10 20:15]
ljames
bindery_able_lot_closing_and_opening [2019/01/07 17:20] (current)
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 ====== BINDERY - ABLE LOT OPENING AND CLOSING ====== ====== BINDERY - ABLE LOT OPENING AND CLOSING ======
  
-At [[http://acmebook.net/​libraryclient/​able/htm]] enter "21900" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.+At [[http://library.bnbindery.com/]] enter "600100" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.
  
 ===== TO CLOSE A LOT: =====  ​ ===== TO CLOSE A LOT: =====  ​
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 7.  Click TO SCREEN. 7.  Click TO SCREEN.
  
-8.  Click PDF FORMAT.+8.  Click PDF FORMAT ​(a box will pop up and tell you to wait).
  
-9.  X out of previous windows to go back to main screen.+9.  X out of previous ​two windows to view report.
  
-10. Scroll to last page of report to get totals. ​ If the totals match the number ​of books being sentclick on the PRINT ICON.  If the totals don't match check to see if an item was input more than once and if so delete the appropriate record. ​ Check to see that items going to the bindery are on the proper shelves ​(rebind, recase, norcloth, etc.) and that all items that have been input are on the shelves.+10. Scroll to last page of report to see how many books have been input for each kind of binding (book, recasepaperback, etc.).  If the totals don't match the books on their respective "out to bindery"​ shelves, ​check to see if an item was input more than once and if so delete the appropriate record. ​ Check to see that items going to the bindery are on the proper shelves and that all items that have been input are on the shelves.
  
-11. Once the list and actual items are reconciled, click OK to print the full report.  ​This copy will be kept at Nancy'​s desk to be compared to the return shipment in two weeks.+11. Once the list and the number of actual items are reconciled, click the print icon to print the report.  ​
  
-12. Print or photocopy the last page of the report (the page with the totals) to send to ACME.  ​Put the page in an envelope with the ABLE Lot ID on the front and a UMass/​Amherst Library stamp. ​ Leave the envelope secured on top of the shipment ​after packing.+12. Click on OK.  ​The report will be kept in the orange bin on Nancy'​s shelves to be compared to the return ​shipment ​in two weeks.
  
 13. X out of the report to go back to the main screen. 13. X out of the report to go back to the main screen.
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 16. Be sure that the dot next to "​INTERNET"​ in the upper right corner is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.) 16. Be sure that the dot next to "​INTERNET"​ in the upper right corner is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.)
  
-17. Click RECEIVE FROM BINDERY.+17. Click TRANSFER TO BINDERY.
  
-18. Click GET ALL.  Wait for new information to fill in.+18. The number of items being sent along with their format codes should appear on the bottom line.
  
-19. If a box comes up that says, "The ILS License Key has expired",​ click OK.+19. Click CLOSE.
  
-20. Type the LOT ID in the lot box and hit tab.+===== TO OPEN A NEW LOT: =====
  
-21. Click on CLEAR/​TRANSFER TO BINDERY. ​ (This will make this week's lot totals appear on the bottom lines.) 
  
-22. If a box comes up that says, "The ILS License Key has expired",​ click OK. +20. Click on LOT.
- +
-23. Click CLOSE. +
- +
-24. Click WINDOW. +
- +
-25. Click LOT. +
- +
-26. Type the ABLE date minus the year in the SHIPPING DAY box in the bottom right corner. +
- +
-27. Type the date minus the year of when the shipment will return two weeks later, in the DATE EXPECTED box above the shipping day. +
- +
-28. Click APPLY. +
- +
-29. Click CLOSE. +
- +
-===== TO OPEN A NEW LOT: =====+
  
 +21. Type in the next week's Lot in the LOT ID box under lot statistics and hit RETURN.  ​
  
-30Click on LOT.+The lot ID should be a Wednesday date written YY/MO/DD followed by an '​M'​ for monograph Ex: 130918M (September 18, 2013.) ​ Rush lot IDs are the last 2 digits of the year followed by the word "​rush"​ followed by a sequential number. ​ Ex: 13Rush1 would be followed by 13Rush2.
  
-31Type in the next week's Lot in the LOT ID box under lot statistics ​and hit RETURN.+22A box should come up that says "​CREATE A NEW LOT?"​. ​ Hit RETURN. ​ (If you click on YES the box will disappear ​and the lot will not take.)
  
-32A box should come up that says "​CREATE A NEW LOT?"​.  ​Click on YES.+23. Click YES.
  
-33. X out of window.+24. X out of window.
  
-34. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.+25. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.
  
-35. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  ​It should already be opened ​and if you just closed it, open a new one and send people the new Rush Lot ID.+26. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  ​The Rush lot should already be open and if you just closed it, open a new one and send people the new Rush Lot ID.
  
  
    
  --- //​[[ljames@library.umass.edu|Primary contact:​Lorraine James]] 2009/05/20 14:25//  --- //​[[ljames@library.umass.edu|Primary contact:​Lorraine James]] 2009/05/20 14:25//
bindery_able_lot_closing_and_opening.1328904937.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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