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bindery_able_lot_closing_and_opening [2012/02/13 16:43]
ljames
bindery_able_lot_closing_and_opening [2019/01/07 17:20] (current)
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 ====== BINDERY - ABLE LOT OPENING AND CLOSING ====== ====== BINDERY - ABLE LOT OPENING AND CLOSING ======
  
-At [[http://acmebook.net/​libraryclient/​able/htm]] enter "21900" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.+At [[http://library.bnbindery.com/]] enter "600100" as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.
  
 ===== TO CLOSE A LOT: =====  ​ ===== TO CLOSE A LOT: =====  ​
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 7.  Click TO SCREEN. 7.  Click TO SCREEN.
  
-8.  Click PDF FORMAT.+8.  Click PDF FORMAT ​(a box will pop up and tell you to wait).
  
 9.  X out of previous two windows to view report. 9.  X out of previous two windows to view report.
  
-10. Scroll to last page of report to see how many books have been input for each kind of binding (rebind, recase, ​norcloth, etc.). ​ If the totals don't match the books on their respective "out to bindery"​ shelves, check to see if an item was input more than once and if so delete the appropriate record. ​ Check to see that items going to the bindery are on the proper shelves and that all items that have been input are on the shelves.+10. Scroll to last page of report to see how many books have been input for each kind of binding (book, recase, ​paperback, etc.). ​ If the totals don't match the books on their respective "out to bindery"​ shelves, check to see if an item was input more than once and if so delete the appropriate record. ​ Check to see that items going to the bindery are on the proper shelves and that all items that have been input are on the shelves.
  
-11. Once the list and the number of actual items are reconciled, click OK to print the full report.  ​This copy will be kept at Nancy'​s desk to be compared to the return shipment in two weeks.+11. Once the list and the number of actual items are reconciled, click the print icon to print the report.  ​
  
-12. Print or photocopy the last page of the report (the page with the totals) to send to ACME.  ​Put the page in an envelope with the ABLE Lot ID on the front and a UMass/​Amherst Library stamp. ​ Leave the envelope secured on top of the shipment ​after packing.+12. Click on OK.  ​The report will be kept in the orange bin on Nancy'​s shelves to be compared to the return ​shipment ​in two weeks.
  
 13. X out of the report to go back to the main screen. 13. X out of the report to go back to the main screen.
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 16. Be sure that the dot next to "​INTERNET"​ in the upper right corner is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.) 16. Be sure that the dot next to "​INTERNET"​ in the upper right corner is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.)
  
-17. Click RECEIVE FROM BINDERY.+17. Click TRANSFER TO BINDERY.
  
-18. Click GET ALL.  Wait for new information to fill in.+18. The number of items being sent along with their format codes should appear on the bottom line.
  
-19. If a box comes up that says, "The ILS License Key has expired",​ click OK.+19. Click CLOSE.
  
-20. Type the LOT ID in the lot box and hit tab.+===== TO OPEN A NEW LOT: =====
  
-21. Click on CLEAR/​TRANSFER TO BINDERY. ​ (This will make this week's lot totals appear on the bottom lines.) 
  
-22. If a box comes up that says, "The ILS License Key has expired",​ click OK. +20. Click on LOT.
- +
-23. Click CLOSE. +
- +
-24. Click WINDOW. +
- +
-25. Click LOT. +
- +
-26. Type the date that the shipment is going out (the ABLE date unless it's a rush lot) minus the year in the SHIPPING DAY box in the bottom right corner. +
- +
-27. Type the date minus the year of when the shipment will return one (for a rush lot) or two weeks later, in the DATE EXPECTED box above the shipping day. +
- +
-28. Click APPLY. +
- +
-29. Click CLOSE. +
- +
-===== TO OPEN A NEW LOT: =====+
  
 +21. Type in the next week's Lot in the LOT ID box under lot statistics and hit RETURN.  ​
  
-30Click on LOT.+The lot ID should be a Wednesday date written YY/MO/DD followed by an '​M'​ for monograph Ex: 130918M (September 18, 2013.) ​ Rush lot IDs are the last 2 digits of the year followed by the word "​rush"​ followed by a sequential number. ​ Ex: 13Rush1 would be followed by 13Rush2.
  
-31Type in the next week's Lot in the LOT ID box under lot statistics and hit RETURN.  ​The lot ID should be a Monday date (if it's a holiday according to Acme's calendar use the next day that they'​re open) written with the first three letters of the month followed by two digits each for the day and year.  Ex: Feb0612 (February 6, 2012.)  Rush lot IDs are the word "​rush"​ followed by a sequential number. ​ Ex: Rush71 would be followed by rush72.+22A box should come up that says "​CREATE A NEW LOT?"​. ​ Hit RETURN. ​ (If you click on YES the box will disappear and the lot will not take.)
  
-32A box should come up that says "​CREATE A NEW LOT?"​.  ​Click on YES.+23. Click YES.
  
-33. X out of window.+24. X out of window.
  
-34. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.+25. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.
  
-35. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  ​It should already be opened ​and if you just closed it, open a new one and send people the new Rush Lot ID.+26. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  ​The Rush lot should already be open and if you just closed it, open a new one and send people the new Rush Lot ID.
  
  
    
  --- //​[[ljames@library.umass.edu|Primary contact:​Lorraine James]] 2009/05/20 14:25//  --- //​[[ljames@library.umass.edu|Primary contact:​Lorraine James]] 2009/05/20 14:25//
bindery_able_lot_closing_and_opening.1329151382.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
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