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bindery_able_lot_closing_and_opening [2015/05/13 14:36]
bindery_able_lot_closing_and_opening [2019/01/07 12:20] (current)
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 +====== BINDERY - ABLE LOT OPENING AND CLOSING ======
  
 +At [[http://​library.bnbindery.com/​]] enter "​600100"​ as the ACCOUNT ID.  Enter your OPERATOR ID and PASSWORD. ​ Click on LOG ON.
 +
 +===== TO CLOSE A LOT: =====  ​
 +
 +1.  On the main screen be sure that the LOT ID is the lot you want to close.
 +
 +2.  Click WINDOW.
 +
 +3.  Click REPORTS.
 +
 +4.  Click LOT ITEM in the upper box.  (Once you click on this it may stay highlighted week to week so you won't need to click on it again.)
 +
 +5.  Click TEXT in the lower box.
 +
 +6.  Click NEXT.
 +
 +7.  Click TO SCREEN.
 +
 +8.  Click PDF FORMAT (a box will pop up and tell you to wait).
 +
 +9.  X out of previous two windows to view report.
 +
 +10. Scroll to last page of report to see how many books have been input for each kind of binding (book, recase, paperback, etc.). ​ If the totals don't match the books on their respective "out to bindery"​ shelves, check to see if an item was input more than once and if so delete the appropriate record. ​ Check to see that items going to the bindery are on the proper shelves and that all items that have been input are on the shelves.
 +
 +11. Once the list and the number of actual items are reconciled, click the print icon to print the report.  ​
 +
 +12. Click on OK.  The report will be kept in the orange bin on Nancy'​s shelves to be compared to the return shipment in two weeks.
 +
 +13. X out of the report to go back to the main screen.
 +
 +14. Click WINDOW.
 +
 +15. Click BINDERY TRANSFER.
 +
 +16. Be sure that the dot next to "​INTERNET"​ in the upper right corner is filled in on this screen. ​ (This should stay filled in week to week so you don't have to click on it again.)
 +
 +17. Click TRANSFER TO BINDERY.
 +
 +18. The number of items being sent along with their format codes should appear on the bottom line.
 +
 +19. Click CLOSE.
 +
 +===== TO OPEN A NEW LOT: =====
 +
 +
 +20. Click on LOT.
 +
 +21. Type in the next week's Lot in the LOT ID box under lot statistics and hit RETURN.  ​
 +
 +The lot ID should be a Wednesday date written YY/MO/DD followed by an '​M'​ for monograph. ​ Ex: 130918M (September 18, 2013.) ​ Rush lot IDs are the last 2 digits of the year followed by the word "​rush"​ followed by a sequential number. ​ Ex: 13Rush1 would be followed by 13Rush2.
 +
 +22. A box should come up that says "​CREATE A NEW LOT?"​. ​ Hit RETURN. ​ (If you click on YES the box will disappear and the lot will not take.)
 +
 +23. Click YES.
 +
 +24. X out of window.
 +
 +25. To log out of ABLE, click FILE in upper left corner and click on LOG OUT.
 +
 +26. Send an e-mail to the ABLE users telling them the new Lot ID.  In this e-mail I usually include a reminder of the current Rush Lot.  The Rush lot should already be open and if you just closed it, open a new one and send people the new Rush Lot ID.
 +
 +
 + 
 + --- //​[[ljames@library.umass.edu|Primary contact:​Lorraine James]] 2009/05/20 14:25//
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