Differences

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--- books_ordered_for_staff_use [2019/01/07 17:20]
127.0.0.1 external edit
+++ books_ordered_for_staff_use [2021/02/09 20:11]
annk
@@ Line 1: / Line 1: @@
-Books ordered for staff use:
+===== Staff Working Tools Procedures =====
-Suppress the bib record
+**Cataloging and processing will be done on a Rush basis.**
-If we can't suppress the record because we already have a copy in the stacks for the public, just suppress the item and the holdings record.  (It will need its own holdings record because it will have a different Collection Code.)
+====== General ======
-Give it the Collection code UCOL
+Sometimes the Library will acquire materials that are intended to be used as working tools for staff in the various units of the Library or for committees or working groups.
-Put a note in the order and item records about where the book is located.  Most often it will be the IRM Dept.
+These tools will generally be located in the unit that will use them, or in another designated location.
+Generally, these tools will receive full cataloging and processing, except no security targets, but the records will be suppressed from public view in the OPAC. If we can't suppress the record because we already have a copy in the stacks for the public, just suppress the item and the holdings record.  (It will need its own holdings record because it will have a different Collection Code.)
+====== Acquisitions ======
+If a bibliographic record does not already exist in the OPAC
+  - Download from OCLC or create a new record.
+  - Suppress the bibliographic record by entering a STA SUPPRESSED field.
+  - The Item Status should be 01, so that these materials may be checked out by staff.
+  - Make the SubLibrary UMDUB, and the Collection UCOL.
+  - Enter a note in the Library Note field in the order record and the Internal Note field in the item record indicating the designated location, e.g. “Working tool housed in IRM”, or “Working tool ordered for Digital Strategies Group, housed in IRM.”
+If a bibliographic record already exists in the OPAC:
+  - Create a new order record and item record attached to that record.
+  - Do not suppress the bibliographic record.
+  - Suppress the item record by entering an ‘SU’ code in the Item Processing Status field.
+  - Create a new holdings with the Collection code UCOL
+  - Suppress the holdings record by entering a STA SUPPRESSED field.
+  - Enter a note in the Internal Note field in the item record indicating the designated location (see above).