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cataloging_monographs_fastcat [2019/03/20 14:12] annk |
cataloging_monographs_fastcat [2019/03/21 20:32] mbanach [Process to follow if Connexion shows we hold a copy of the book already] |
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====== Cataloging ====== | ====== Cataloging ====== | ||
+ | |||
+ | **Connexion** | ||
Open Connexion | Open Connexion | ||
Line 9: | Line 11: | ||
Click Cataloging > Search > WorldCat | Click Cataloging > Search > WorldCat | ||
- | We only accept English language records. RDA records will also have "rda" coded in the 040. | + | Make sure Apply language of cataloging limiter box is checked and English is selected (bottom left corner of search screen) |
+ | |||
+ | We want to search the Title Page, NOT the Cover Title. | ||
+ | |||
+ | We only accept English language records. | ||
+ | |||
+ | Check date on back of title page | ||
+ | |||
+ | Click top of date column to sort search results by date | ||
+ | |||
+ | Find the record that has the matching date and the highest number of holdings | ||
+ | |||
+ | Check held column to see if it says held. This means UMass already has a copy of this book. | ||
+ | |||
+ | ===== Process to follow if Connexion shows we hold a copy of the book already ===== | ||
+ | |||
+ | |||
+ | Double click on the record that says held to open up the record | ||
+ | |||
+ | Copy the OCLC number found in the top left side of the screen | ||
+ | |||
+ | **Go over to Aleph** | ||
+ | |||
+ | Click on the binoculars | ||
+ | |||
+ | Click find | ||
+ | |||
+ | Make sure base is set to UMass staff Cat | ||
+ | |||
+ | Use drop down menu to select search by OCLC Number | ||
+ | |||
+ | Click on OK | ||
+ | |||
+ | Click on Catalog | ||
+ | |||
+ | Click on ITEMS (left side of screen) | ||
+ | |||
+ | Look at item record. Does it say we have a copy in SCUA? | ||
+ | |||
+ | ==== Process to follow if we already have a copy of the book in SCUA ==== | ||
+ | |||
+ | Set the book aside for Steve to make decision about whether to keep second copy or not and go to the next book on the truck | ||
+ | |||
+ | |||
+ | ===== Process to follow if there is already a copy in General Collection UMDUB UGEN ===== | ||
+ | |||
+ | |||
+ | **Step one - Adding the call number to the bib record:** | ||
+ | |||
+ | Click on the piece of paper with little pencil icon (top left side of screen) | ||
+ | |||
+ | You are now in the bib record | ||
+ | |||
+ | Check to see if there is an 050 and an 090 | ||
+ | |||
+ | **If both 050 & 090 are in the record:** | ||
+ | |||
+ | Delete the 050 - Click on the 050. Hit control F5 | ||
+ | |||
+ | Then click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4 | ||
+ | |||
+ | Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says) | ||
+ | |||
+ | Hit Control L to save. Click Continue. Click override. | ||
+ | |||
+ | **If only an 090 is in the record:** | ||
+ | |||
+ | Click on the just the 9 in the 090. It will turn a pretty shade of blue. Type 5. Place cursor on the right side of the line next to 050. Type 4 | ||
+ | |||
+ | Hit F6. Place cursor over field. Click on it. Type 099. Hit tab twice. Type in RB 038 No. 3 (or whatever the label says) | ||
+ | |||
+ | Hit Control L to save. Click Continue. Click override. | ||
+ | |||
+ | **Step 2 - Creating the item record:** | ||
+ | |||
+ | Click on ITEMS (left side of screen) | ||
+ | |||
+ | Click New (top right side of screen) | ||
+ | |||
+ | Scan in barcode | ||
+ | |||
+ | Click arrow next to sublibrary and select UMSCA (UM Special Coll & Archives) | ||
+ | |||
+ | Click arrow next to collection select USPC (UM Special Collections) | ||
+ | |||
+ | Click arrow next to material type and select BOOK | ||
+ | |||
+ | Click arrow next to Item status and select 02 (Library Use Only) | ||
+ | |||
+ | Click Add | ||
+ | |||
+ | **Step 3 - Creating the Holdings record:** | ||
+ | |||
+ | Click on HOL Links tab | ||
+ | |||
+ | Click create new | ||
+ | |||
+ | **Step 4 - Adding flag to book** | ||
+ | |||
+ | Add flag with label on one side and barcode on other side | ||
+ | |||
+ | Write in pencil the call number in pencil on the top corner of the last blank page of the book | ||
+ | |||
+ | **Done!** | ||
+ | |||
+ | |||
+ | ==== Process to follow if we do not hold a copy of the book in either SCUA or UGEN: ==== | ||
+ | |||
+ | |||
+ | |||
- | * **040** $a DLC $b eng $e rda $c DLC $d AUM | ||
__Exact transcription from title page, title page verso, colophon, covers, or other:__ | __Exact transcription from title page, title page verso, colophon, covers, or other:__ |