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cataloging_monographs_fastcat [2019/03/21 16:32]
mbanach [Process to follow if Connexion shows we hold a copy of the book already]
cataloging_monographs_fastcat [2019/03/25 09:07] (current)
mbanach old revision restored (2019/03/20 12:04)
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 ====== Cataloging ====== ====== Cataloging ======
- 
-**Connexion** 
  
 Open Connexion Open Connexion
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 Click Cataloging > Search > WorldCat Click Cataloging > Search > WorldCat
- 
-Make sure Apply language of cataloging limiter box is checked and English is selected (bottom left corner of search screen) 
  
 We want to search the Title Page, NOT the Cover Title. We want to search the Title Page, NOT the Cover Title.
  
-We only accept English language records. ​ +We only accept English language records. ​RDA records will also have "​rda"​ coded in the 040.
- +
-Check date on back of title page +
- +
-Click top of date column to sort search results by date +
- +
-Find the record that has the matching date and the highest number of holdings +
- +
-Check held column to see if it says held.  This means UMass already has a copy of this book. +
- +
-===== Process to follow if Connexion shows we hold a copy of the book already ===== +
- +
- +
-Double click on the record that says held to open up the record +
- +
-Copy the OCLC number found in the top left side of the screen +
- +
-**Go over to Aleph** +
- +
-Click on the binoculars +
- +
-Click find +
- +
-Make sure base is set to UMass staff Cat +
- +
-Use drop down menu to select search by OCLC Number +
- +
-Click on OK +
- +
-Click on Catalog  +
- +
-Click on ITEMS (left side of screen) +
- +
-Look at item record. ​ Does it say we have a copy in SCUA? +
- +
-==== Process to follow if we already have a copy of the book in SCUA ==== +
- +
-Set the book aside for Steve to make decision about whether to keep second copy or not and go to the next book on the truck +
- +
- +
-===== Process to follow if there is already a copy in General Collection UMDUB UGEN ===== +
- +
- +
-**Step one - Adding the call number to the bib record:** +
- +
-Click on the piece of paper with little pencil icon (top left side of screen) +
- +
-You are now in the bib record +
- +
-Check to see if there is an 050 and an 090 +
- +
-**If both 050 & 090 are in the record:** +
- +
-Delete the 050 - Click on the 050 Hit control F5 +
- +
-Then click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4 +
- +
-Hit F6.  Place cursor over field. ​ Click on it.  Type 099.  Hit tab twice. ​ Type in RB 038 No. 3 (or whatever the label says) +
- +
-Hit Control L to save.  Click Continue. Click override. +
- +
-**If only an 090 is in the record:** +
- +
-Click on the just the 9 in the 090.  It will turn a pretty shade of blue.  Type 5.  Place cursor on the right side of the line next to 050.  Type 4 +
- +
-Hit F6.  Place cursor over field. ​ Click on it.  Type 099.  Hit tab twice. ​ Type in RB 038 No. 3 (or whatever the label says) +
- +
-Hit Control L to save.  Click Continue. Click override. +
- +
-**Step 2 - Creating the item record:** +
- +
-Click on ITEMS (left side of screen) +
- +
-Click New (top right side of screen) +
- +
-Scan in barcode +
- +
-Click arrow next to sublibrary and select UMSCA  (UM Special Coll & Archives) +
- +
-Click arrow next to collection select USPC (UM Special Collections) +
- +
-Click arrow next to material type and select BOOK +
- +
-Click arrow next to Item status and select 02 (Library Use Only) +
- +
-Click Add +
- +
-**Step 3 - Creating the Holdings record:** +
- +
-Click on HOL Links tab +
- +
-Click create new +
- +
-**Step 4 - Adding flag to book** +
- +
-Add flag with label on one side and barcode on other side +
- +
-Write in pencil the call number in pencil on the top corner of the last blank page of the book +
- +
-**Done!** +
- +
- +
-==== Process to follow if we do not hold a copy of the book in either SCUA or UGEN: ==== +
- +
- +
- +
  
 +  * **040** $a DLC $b eng $e rda $c DLC $d AUM
  
 __Exact transcription from title page, title page verso, colophon, covers, or other:__ __Exact transcription from title page, title page verso, colophon, covers, or other:__
cataloging_monographs_fastcat.txt · Last modified: 2019/03/25 09:07 by mbanach
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