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Changing one year campus access ETDs to open access in ScholarWorks

Preliminary:

This procedure applies to recent dissertations and theses entered into ScholarWorks by the authors. As of 201, each author can opt to make his or her dissertation Campus Access only for a period of one or five years. (Note that some works have both restricted access and an embargo period. Some will become open access before their embargo period is up, and some will remain campus access after the embargo period is lifted.)

Click on Doctoral Dissertations or Masters Theses

Click My Account at the top right-hand corner, and log in. NOTE: Managerial permissions are needed for access to Manage functions!

Process:

Click on Batch Revise Excel

Click on the Generate button to get a spreadsheet of all of the current data from the Masters Theses May 2014 - current series

Wait for it to download

Click refresh on your browser if it gets stuck and says pending for too long

Under spreadsheet history click Download spreadsheet

click filter

click arrow at top of the document type column

Select campusone

Sort spreadsheet by publication date oldest to newest

Delete all of the titles that have a publication date of less than 1 year ago

Highlight whole spreadsheet

Use control F to find and replace all campusone document types and change to openaccess

Save and name spreadsheet February 2015 campusone to open access (in Feb 2016) or May 2015 in May 2016

Go back to ScholarWorks and upload revised spreadsheet

Change schedule:

In May 2016: Change all May 2015 (or earlier) theses and dissertations from campusone to openaccess

In September 2016: Change all September 2015 (or earlier) theses and dissertations from campusone to openaccess

In February 2017: Change all February 2016 (or earlier) theses and dissertations from campusone to openaccess

In May 2017: Change all May 2016 (or earlier) theses and dissertations from campusone to openaccess

In September 2017: Change all September 2016 (or earlier) theses and dissertations from campusone to openaccess