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changing_one_year_campus_access_titles_to_open_access [2020/04/27 19:23] ldegozzaldi |
changing_one_year_campus_access_titles_to_open_access [2020/04/27 19:36] (current) ldegozzaldi [Changing one year campus access ETDs to open access in ScholarWorks] |
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| - | ====== Changing one year campus access ETDs to open access in ScholarWorks ====== | + | ==== Changing one year campus access titles to open access in ScholarWorks ==== |
| - | **__Preliminary__:** | + | === A. Preliminary === |
| This procedure applies to recent dissertations and theses entered into ScholarWorks by the authors. As of 2014, each author can opt to make his or her dissertation **Campus Access only** for a period of one or five years. (Note that some works have both restricted access and an embargo period. Some will become open access before their embargo period is up, and some will remain campus access after the embargo period is lifted.) | This procedure applies to recent dissertations and theses entered into ScholarWorks by the authors. As of 2014, each author can opt to make his or her dissertation **Campus Access only** for a period of one or five years. (Note that some works have both restricted access and an embargo period. Some will become open access before their embargo period is up, and some will remain campus access after the embargo period is lifted.) | ||
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| - Click __Manage Dissertations__ or __Manage Theses__ in the black bar at the top of the screen. | - Click __Manage Dissertations__ or __Manage Theses__ in the black bar at the top of the screen. | ||
| - | **__Process__:** | + | === B. Process === |
| - Click **Batch revise Excel** on left side of window. | - Click **Batch revise Excel** on left side of window. | ||
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| - SAFETY CHECK no.2: Insert a blank column into the **working spreadsheet** beside the document_type column, copy the newly-revised document_type information from the **copy worksheet** into it, and compare with Row differences. If identical, everything is OK. Close the working spreadsheet. | - SAFETY CHECK no.2: Insert a blank column into the **working spreadsheet** beside the document_type column, copy the newly-revised document_type information from the **copy worksheet** into it, and compare with Row differences. If identical, everything is OK. Close the working spreadsheet. | ||
| - | **__Final Step__:** | + | === C. Final Step === |
| - Return to the ScholarWorks/Batch Revise window and go to 4. Upload revised spreadsheet, click the **Browse...** button, choose "copy spreadsheet from personal folder," click **Upload.** | - Return to the ScholarWorks/Batch Revise window and go to 4. Upload revised spreadsheet, click the **Browse...** button, choose "copy spreadsheet from personal folder," click **Upload.** | ||
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| - Emails will provide notification when the upload is received, and when processing has been completed. After receiving the second email, update the site by clicking **Update ir_etd** (can also be done through the email link). This completes the job. | - Emails will provide notification when the upload is received, and when processing has been completed. After receiving the second email, update the site by clicking **Update ir_etd** (can also be done through the email link). This completes the job. | ||
| - Schedule for changing campusone to openaccess: Optimally 3 times/year (approx. May, September, and February) or twice per year (approx. August, February) for ETD's dated a year or more earlier. | - Schedule for changing campusone to openaccess: Optimally 3 times/year (approx. May, September, and February) or twice per year (approx. August, February) for ETD's dated a year or more earlier. | ||
| - | - When everything is done: Send notification to Sue Mellin, Meghan and Erin Jerome. | + | - When everything is done: Send notification to the Sue Mellin at the graduate school, with cc's to Meghan and Erin Jerome. |
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| + | //[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//. | ||
