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copier_scanning [2016/02/17 14:22]
cturner
copier_scanning [2019/01/07 12:20]
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-====== Copier Scanning, Formatting for Optical Character Recognition ====== 
  
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-===== Copier Scanning Instructions ===== 
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-You can scan documents at both copiers in IRM. Here's how: 
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-  * Press the “Features” button 
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-  * Select “All Services” on the keypad 
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-  * Select “Network Scanning” on the keypad 
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-  * Close the message about templates 
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-  * Place your documents in the copier 
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-  * Hit “Start”,​ the keypad will show “Processing”,​ then “Transferring” 
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-To scan a document with Optical Character Recognition (OCR) (Xerox model 5865): 
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-  * Select "​Workflow Scanning"​ 
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-  * Select "​Advanced Settings"​ 
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-  * Select "Scan Presets"​ 
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-  * Select "​OCR"​ 
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-Two files will appear in your coll_management - R|S:\scans folder, one with a .pdf file extension and another with an .xst file extension. The one with the .xst extension is useless and you can delete it. The .pdf will have a very generic name; best to match your scan with your filename by date and time.  
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-Open the file with the .pdf file extension, and save the file with a name and folder location that makes sense to you. Then, **please** go back to the coll_management - R|S:\scans folder and delete the generic .pdf of your file. This will prevent bloat and mayhem in the \scans folder. 
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-===== Converting PDFs to OCR-Enabled or Text Searchable ===== 
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-  * Open Adobe Acrobat ​ 
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-  * Select "​Tools"​ from the menu 
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-  * Select "​Enhance Scans" 
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-  * Select "​Recognize Text" 
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-  * Select either “in this file” or “in multiple files” 
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-  * Select "​recognize text" again 
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-Doing large batches takes a while, over an hour for 514 files for example. If several files of docs are selected - remove docs that are not PDFs and any PDFs that have problems (they will be marked). 
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---- //​[[cturner@library.umass.edu|Primary contact: Christine Turner]]// 
copier_scanning.txt · Last modified: 2019/01/07 12:20 (external edit)
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