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cross-linking_bound-withs_title_changes_and_ser_anals [2011/06/29 17:41]
ldegozzaldi
cross-linking_bound-withs_title_changes_and_ser_anals [2021/05/10 15:11]
annk
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 +====== DO NOT USE THESE INSTRUCTIONS ======
 +Under review for FOLIO. Direct questions to [[annk@umass.edu|Ann Kardos]]
 +
 (Aleph Workflow-Information Resources Management)\\ (Aleph Workflow-Information Resources Management)\\
 (Working Draft, 6/29/11) (Working Draft, 6/29/11)
  
-====== Cross-linking:​ Bound-withs,​ title changes and ser anals. ======+====== Cross-linking ​(or X-linking): Bound-withs,​ title changes and ser anals. ======
  
 ===== ITM Links ===== ===== ITM Links =====
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 In this case multiple monographic titles are bound together in a single physical volume. ​ Each title will have its own bibliographic record, usually of "​equal"​ hierarchical rank.  "With notes" may be found in the 501 fields of the bound-together bibs.  In this case multiple monographic titles are bound together in a single physical volume. ​ Each title will have its own bibliographic record, usually of "​equal"​ hierarchical rank.  "With notes" may be found in the 501 fields of the bound-together bibs. 
   - A single item will represent the volume containing the two (or more) titles. Attach the item to the bib. record for the **first** title in the volume. Wand in the barcode from the volume.   - A single item will represent the volume containing the two (or more) titles. Attach the item to the bib. record for the **first** title in the volume. Wand in the barcode from the volume.
-  - Enter a LKR field in the bib. record(s) for the **second (and third and so on)** title(s) contained in the volume.+  - Enter a LKR field in the bib. record(s) for the **second (and third and so on)** title(s) contained in the volume. ​Delete any items and ADM records from these second+ bibs.  **NOTE: ​ Do not delete items representing additional pieces attached to the record, e.g. a Special Collections copy, or a copy which has been assigned a different call number.**
   - We use ITM links for bound-withs. ​ The LKR field will consist of:   - We use ITM links for bound-withs. ​ The LKR field will consist of:
     * subfield a ITM     * subfield a ITM
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     * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]     * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]
     * Library where record is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.]     * Library where record is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.]
 +  -  Add an HOL record with the volume number under the series.
   - If only **one** item is involved, these three subfields are the only ones required.   - If only **one** item is involved, these three subfields are the only ones required.
   - Check the OPAC view, to be sure the link has worked. ​ The linked item will **not** show up in the staff-mode view of the bib. containing the LKR field. ​ Hit Control-O for the public view, and check for the item under __CLICK HERE FOR CALL NUMBERS AND ITEM AVAILABILITY__.   - Check the OPAC view, to be sure the link has worked. ​ The linked item will **not** show up in the staff-mode view of the bib. containing the LKR field. ​ Hit Control-O for the public view, and check for the item under __CLICK HERE FOR CALL NUMBERS AND ITEM AVAILABILITY__.
  
-<​file>​Illustration of LKR field in a MARC record LKR |a ITM |b 317629 ​|l UMA50 |v 13 |y 1834-35 ​</​file>​+Illustration of LKR field with ITM link: 
 + 
 + LKR $a ITM 
 +                  $b 317629 ​(ADM # of record where item is attached) 
 +                  $l UMA50 
 +                  $v 13 
 +                  $y 1834-35
  
 ==== Serial title changes ==== ==== Serial title changes ====
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-  - If desired, you may "open form" by placing your cursor anywhere on the LKR field and right-clicking or clicking Edit Actions. ​ This will bring up a form with empty fields ​that may be filled, as follows:+  - If desired, you may "open form" by placing your cursor anywhere on the LKR field and right-clicking or clicking Edit Actions. ​ This will bring up a form with spaces ​that may be filled, as follows:
     * Link type - UP/​PAR/​ANA/​ITM (a) [enter "​ITM"​]     * Link type - UP/​PAR/​ANA/​ITM (a) [enter "​ITM"​]
     * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]     * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]
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 ==== Ser Anals ==== ==== Ser Anals ====
  
 +We most often use ANA links for analyzed series, or “Ser Anals." ​ These consist of volumes grouped under the same title (as in a serial), with numbers or dates distinguishing them, but which also have distinctive titles per volume or issue cataloged as separate monographic records. ​ The overall series title will be represented by a cover record (either an OCLC serial record or a brief cover record created by Acquisitions),​ to which all the items for the volumes will be attached. ​ The separate monographic records will be connected to the appropriate items with ANA-links. ​ ANA links are a much easier way to handle large sets in which several titles have been routinely bound together, than "​bound-with"​ cross-linking. ​
 +
 +<​file>​NOTE: ​ Occasionally a record for a large monographic set with smaller analyzed parts (Contin Anal), also may be ANA-linked.</​file>​
 +
 +Example: ​ Bulletin of the University of Wisconsin. Economics and political science series.
 +
 +
 +  - Cover Record. An advantage to using OCLC serial records is that LHR’s (local holdings records) can be created; also title changes will be reflected. ​ Attach all items to the cover record. ​
 +  - The HOL record for the cover bib. will include:
 +    * 866 displaying holdings of the overall series.
 +    * 952z note stating: Individual vols. may also be searched by author, title or series title. ​
 +  - Preparation of Monographic Records:
 +    * Enter the series in the correct form (per OCLC authority file) with proper volume information. ​ (NOTE: Many old-fashioned bibs. will have 810’s, and varying forms of the series title.) ​ Correcting the series entries will tie the monographic titles together in a browse search under title or series.
 +    * Add an HOL record with the volume number under the series. ​ This can be done either in the LC Class number or a subfield h under the Depository sublibrary and collection. ​ It also can be entered in an 866 or 952 field. ​ Adding the HOL supplies the "​LOCATION"​ line in the OPAC view.
 +    * Delete any item records from the monographic bibs.  **NOTE: ​ Do not delete items representing additional pieces which should be attached to the monographic record, e.g. a copy which has been assigned a different call number.** ​ (It's also a good idea to delete the ADM from these monographic bibs.) ​ Add an ANA link into the bib. as follows:
 +
 + LKR $a ANA
 +                  $b 4831039 (bib. # of cover record)
 +                  $l FCL01
 +                  $v 8  (Needs to match the value entered in Enum. Level.1 under Serial Levels of the appropriate item.)
 +
 +<​file>​NOTE: ​ An ITM LKR field includes the ADM # under $b, and ADM library under $l, e.g. UMA50 instead of FCL01.</​file>​
 +
 +    * Updating a bib. record with an ANA link will automatically add a subfield m (title of the mono.) and a subfield n (title of the series). ​ These are UP and DOWN links, which allow a list of "​related"​ titles to be seen in the OPAC view, under the serial record. ​ If we ever get this feature to work correctly, we'll be able to sort the list of titles by author, title, year and so forth.
 +
 +**=>​FINAL STEP:  Check to make sure the link is working with Control-O (OPAC view)<​=**
  
cross-linking_bound-withs_title_changes_and_ser_anals.txt · Last modified: 2021/05/10 15:11 by annk
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