Differences

This shows you the differences between two versions of the page.

Link to this comparison view

Both sides previous revision Previous revision
Next revision
Previous revision
cross-linking_bound-withs_title_changes_and_ser_anals [2011/06/29 19:28]
ldegozzaldi
cross-linking_bound-withs_title_changes_and_ser_anals [2022/05/16 19:00] (current)
jeustis
Line 1: Line 1:
-====== ​Cross-linking: Bound-withs,​ title changes and ser anals. ​======+====== ​PAGE OUTDATED ARCHIVED ​DO NOT USE THESE INSTRUCTIONS ​====== 
 +Under review for FOLIO. Direct questions to [[annk@umass.edu|Ann Kardos]]
  
-(December 32007)+(Aleph Workflow-Information Resources Management)\\ 
 +(Working Draft6/29/11)
  
-1. Determine whether item to be linked contains a title change. ​ Look at the 362 in the bib. record, ​and compare it to the piece in hand.+====== Cross-linking (or X-linking): Bound-withs, ​title changes ​and ser anals======
  
-Example: ​ New England Farmer, SYS.# 2556027, OCLC# 7656388. ​ The 362 field reads as follows: ​ $a Vol. 1, no. 1 (Aug. 3, 1822)-v. 13, no. 29 (Jan. 28, 1835). ​ Bound volume 13 (which contains more than 29 nos.) changes titles in the middle.+===== ITM Links =====
  
-2. Find the earlier or later title contained in the bound volume, by checking the 780 (earlier title) or 785 (later title) in the bib. record.+==== Monographic ​bound-withs ====
  
- Example: ​ New England Farmer.  ​In this case, you want to find the record for the later title.  ​The 785 (later title) ​reads as follows:  ​$t New England farmerand gardeners journal $w (OCoLC)9208579 ​Search ​the record ​by the OCLC number ​in $w.  If no OCLC number ​is presentsearch by title.+In this case multiple monographic titles are bound together in a single physical volume. ​ Each title will have its own bibliographic recordusually of "​equal"​ hierarchical rank.  "With notes" may be found in the 501 fields of the bound-together bibs.  
 +  - A single item will represent the volume containing the two (or more) titles. Attach the item to the bib. record for the **first** ​title in the volumeWand in the barcode from the volume. 
 +  - Enter a LKR field in the bib. record(s) for the **second (and third and so on)** title(scontained in the volume. Delete any items and ADM records from these second+ bibs.  **NOTE:  ​Do not delete items representing additional pieces attached to the recorde.g. a Special Collections copy, or a copy which has been assigned a different call number.** 
 +  - We use ITM links for bound-withs. ​ The LKR field will consist of: 
 +    * subfield a ITM 
 +    * subfield b ADM number of the bib. record youre linking to, i.e. the first title bound in the volume. 
 +    * subfield l ADM to which the bib. record for the first title belongs: ​ UMA50, DEP50, etc. 
 +  - If desired, you may "open form" by placing your cursor anywhere on the LKR field and right-clicking or clicking Edit Actions. ​ This will bring up a form with spaces that may be filled, as follows: 
 +    * Link type - UP/​PAR/​ANA/​ITM ​(a[enter "​ITM"​] 
 +    * Sysno of the linked doc record (b) [enter the ADM# of the bibwhere the item is found.] 
 +    * Library where record ​is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.] 
 +  -  Add an HOL record with the volume ​number ​under the series. 
 +  If only **one** item is involvedthese three subfields are the only ones required. 
 +  - Check the OPAC view, to be sure the link has worked. ​ The linked item will **not** show up in the staff-mode view of the bib. containing the LKR field. ​ Hit Control-O for the public view, and check for the item under __CLICK HERE FOR CALL NUMBERS AND ITEM AVAILABILITY__.
  
-The 362 field of New England farmer, and gardener’s journal (SYS.# 3145796, OCLC# 9208579) reads: ​ $a Vol. 13, no. 30 (Feb. 4, 1835)-v. 17, no. 29 (Jan. 23, 1839). ​ NOTE This record also indicates that vol. 13 splits in the middle. ​ If you were looking at this record first, you would have to search the earlier title from the OCLC number in the 780.+Illustration of LKR field with ITM link:
  
-3. Link the volume with the title change to the earlier title contained in the volume. ​ In this example, ​v.13 1834-35 ​is linked to New England Farmer, the earlier title. ​ It shows up in the staff mode under the item list of that record.+ LKR $a ITM 
 +                  $b 317629 (ADM # of record where item is attached) 
 +                  $l UMA50 
 +                  $v 13 
 +                  $y 1834-35
  
-4. Enter a LKR field in the bib. record of the later title contained in the volume. ​ To do this, go to the bib. record for the later title, hit F6 and type LKR into the blanks defining the field.+==== Serial ​title changes ====
  
- We use ITM links for title changes.  ​The LKR field will consist of: +In this case a single bound volume will contain serial issues from a chronological period covering one or more title changes ​for that serial.  ​Each title change ​will have its own bib. record, ​with 780 (earlier title) and/or 785 (later ​title) fields indicating ​the title changes.
-        ​- $a ​ ITM +
-        - $b ADMIN number of the record ​you’re linking toi.e. the earlier title+
-       ​- $l ​ The ADMIN module to which earlier ​title record belongs: ​ i.e. UMA50, AHM50, HAM50, MHC50, SMT50, etc. +
-       ​- $v ​ Item identification. The first-level enumeration entry found in the 5. Serial Levels tab under Items List, for the specific item you want to link to. +
-       ​- $y ​ Item identification alternative. ​ You can also use the first-level chronological entry to identify the item.+
  
- Example: ​ The LKR field in the bib. of New England farmer, and gardener’s journal reads as follows:  $aITM $b317629 $lUMA50 $v13 $y1834-35.  NOTE:  This LKR field includes ​both $v and $y.  You don’t really need both, as long as the one you use is unique to that item.+  - Determine whether volume contains a title change. Look at the 362 in the bib. record for the first title in the vol., and compare it to the piece in hand. 
 +    * Example: ​ **New England Farmer,** OCLC#​7656388. ​ ​The ​362 field reads as follows: ​ $a Vol. 1, no. 1 (Aug. 3, 1822)-v. 13, no. 29 (Jan. 28, 1835). ​ Bound volume 13 (which contains more than 29 nos.) changes titles in the middle. 
 +  - Find the earlier or later title contained in the bound volume, by checking the 780 (earlier title) or 785 (later title) ​in the bib. record. 
 +    * Example: ​ The 785 (later title) ​of **New England Farmer** reads as follows: ​ $t **New England farmer, and gardener’s journal** $w (OCoLC)9208579. ​ Search the record by the OCLC number in $w.  If no OCLC number is present, search by title. 
 +    * The 362 field of **New England farmer, and gardener’s journal** ​reads: ​ $a Vol. 13, no. 30 (Feb. 4, 1835)-v. 17, no. 29 (Jan. 23, 1839).  NOTE:  This record also indicates that vol. 13 splits in the middle. ​ If you were looking at this record first, you would have to search the earlier title from the OCLC number in the 780. 
 +  - Enter a LKR field in the bib. record of the later title(s) contained in the volume. ​  
 +  - We use ITM links for serial title changes. ​ The LKR field will consist of: 
 +    * subfield a ITM 
 +    * subfield b ADM number of the bib. record you’re linking to, i.e. the first title bound in the volume. 
 +    * subfield l ADM to which the bib. record for the first title belongs: ​ UMA50, DEP50, etc. 
 +    * subfield v Item identification (by Emum. Level 1).  Since serial bib. records often contain more than one item, the LKR field needs to specify exactly which item contains the title change. ​ Enter the value from the "first level enumeration"​ found in the __5. Serials Levels__ tab under the Items List, for the correct item. 
 +    * subfield y Item identification (by Chron. Level 1).  A LKR field can include either or both $v and $y, as long as these values uniquely identify ​the item.  If needed, other levels can be added per the following (found under Tag Information for a bib. LKR field): 
 +          
 +         $$y - analytic link - year link 
 +         $$v - analytic link - volume link 
 +         $$p - analytic link - part link 
 +         $$i - analytic link - issue link 
 +         $$k - analytic link - pages 
 +    ​
  
-5. Check ​the OPAC view.  ​The linked item will not show up in the staff-mode item list of the record ​containing ​the LKR field To check that the link has workedgo to the bib. record of the later title, and hit Control-O If you see the item under CLICK HERE FOR CALL NUMBERS AND AVAILABILITY ​(in this case, v.13 1834-35), you know it worked.+  
 +  - If desired, you may "open form" by placing your cursor anywhere on the LKR field and right-clicking or clicking Edit Actions.  ​This will bring up a form with spaces that may be filled, as follows: 
 +    * Link type UP/​PAR/​ANA/​ITM (a) [enter "​ITM"​] 
 +    * Sysno of the linked doc record ​(b) [enter ​the ADM# of the bibwhere the item is found.] 
 +    * Library where record is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.
 +    * Year link - chronology level i (y) [enter value from ChronLevel 1] 
 +    * Volume link enumeration level a (v[enter value from Enum. Level 1] [and so onfor $$p, $$i and $$k above].
  
-Following ​is a screen shot view of the LKR field:+===== ANA Links ===== 
 + 
 +==== Ser Anals ==== 
 + 
 +We most often use ANA links for analyzed series, or “Ser Anals." ​ These consist of volumes grouped under the same title (as in a serial), with numbers or dates distinguishing them, but which also have distinctive titles per volume or issue cataloged as separate monographic records. ​ The overall series title will be represented by a cover record (either an OCLC serial record or a brief cover record created by Acquisitions),​ to which all the items for the volumes will be attached. ​ The separate monographic records will be connected to the appropriate items with ANA-links. ​ ANA links are a much easier way to handle large sets in which several titles have been routinely bound together, than "​bound-with"​ cross-linking.  
 + 
 +<​file>​NOTE: ​ Occasionally a record for a large monographic set with smaller analyzed parts (Contin Anal), also may be ANA-linked.</​file>​ 
 + 
 +Example: ​ Bulletin of the University of Wisconsin. Economics and political science series. 
 + 
 + 
 +  - Cover Record. An advantage to using OCLC serial records ​is that LHR’s (local holdings records) can be created; also title changes will be reflected. ​ Attach all items to the cover record.  
 +  - The HOL record for the cover bib. will include: 
 +    * 866 displaying holdings of the overall series. 
 +    * 952z note stating: Individual vols. may also be searched by author, title or series title.  
 +  - Preparation of Monographic Records: 
 +    * Enter the series in the correct form (per OCLC authority file) with proper volume information. ​ (NOTE: Many old-fashioned bibs. will have 810’s, and varying forms of the series title.) ​ Correcting the series entries will tie the monographic titles together in browse search under title or series. 
 +    * Add an HOL record with the volume number under the series. ​ This can be done either in the LC Class number or a subfield h under the Depository sublibrary and collection. ​ It also can be entered in an 866 or 952 field. ​ Adding the HOL supplies the "​LOCATION"​ line in the OPAC view
 +    * Delete any item records from the monographic bibs.  **NOTE: ​ Do not delete items representing additional pieces which should be attached to the monographic record, e.g. a copy which has been assigned a different call number.** ​ (It's also a good idea to delete the ADM from these monographic bibs.) ​ Add an ANA link into the bib. as follows: 
 + 
 + LKR $a ANA 
 +                  $b 4831039 (bib. # of cover record) 
 +                  $l FCL01 
 +                  $v 8  (Needs to match the value entered in Enum. Level.1 under Serial Levels of the appropriate item.) 
 + 
 +<​file>​NOTE: ​ An ITM LKR field includes the ADM # under $b, and ADM library under $l, e.g. UMA50 instead of FCL01.</​file>​ 
 + 
 +    * Updating a bib. record with an ANA link will automatically add a subfield m (title of the mono.) and a subfield n (title of the series). ​ These are UP and DOWN links, which allow a list of "​related"​ titles to be seen in the OPAC view, under the serial record. ​ If we ever get this feature to work correctly, we'll be able to sort the list of titles by author, title, year and so forth. 
 + 
 +**=>​FINAL STEP Check to make sure the link is working with Control-O (OPAC view)<​=**
  
cross-linking_bound-withs_title_changes_and_ser_anals.1309375728.txt.gz · Last modified: 2019/01/07 17:20 (external edit)
[unknown link type]Back to top
www.chimeric.de Creative Commons License Valid CSS Driven by DokuWiki do yourself a favour and use a real browser - get firefox!! Recent changes RSS feed Valid XHTML 1.0