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cross-linking_bound-withs_title_changes_and_ser_anals [2015/05/13 14:36]
cross-linking_bound-withs_title_changes_and_ser_anals [2019/01/07 12:20] (current)
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 +(Aleph Workflow-Information Resources Management)\\
 +(Working Draft, 6/29/11)
  
 +====== Cross-linking (or X-linking): Bound-withs,​ title changes and ser anals. ======
 +
 +===== ITM Links =====
 +
 +==== Monographic bound-withs ====
 +
 +In this case multiple monographic titles are bound together in a single physical volume. ​ Each title will have its own bibliographic record, usually of "​equal"​ hierarchical rank.  "With notes" may be found in the 501 fields of the bound-together bibs. 
 +  - A single item will represent the volume containing the two (or more) titles. Attach the item to the bib. record for the **first** title in the volume. Wand in the barcode from the volume.
 +  - Enter a LKR field in the bib. record(s) for the **second (and third and so on)** title(s) contained in the volume. Delete any items and ADM records from these second+ bibs.  **NOTE: ​ Do not delete items representing additional pieces attached to the record, e.g. a Special Collections copy, or a copy which has been assigned a different call number.**
 +  - We use ITM links for bound-withs. ​ The LKR field will consist of:
 +    * subfield a ITM
 +    * subfield b ADM number of the bib. record you’re linking to, i.e. the first title bound in the volume.
 +    * subfield l ADM to which the bib. record for the first title belongs: ​ UMA50, DEP50, etc.
 +  - If desired, you may "open form" by placing your cursor anywhere on the LKR field and right-clicking or clicking Edit Actions. ​ This will bring up a form with spaces that may be filled, as follows:
 +    * Link type - UP/​PAR/​ANA/​ITM (a) [enter "​ITM"​]
 +    * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]
 +    * Library where record is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.]
 +  -  Add an HOL record with the volume number under the series.
 +  - If only **one** item is involved, these three subfields are the only ones required.
 +  - Check the OPAC view, to be sure the link has worked. ​ The linked item will **not** show up in the staff-mode view of the bib. containing the LKR field. ​ Hit Control-O for the public view, and check for the item under __CLICK HERE FOR CALL NUMBERS AND ITEM AVAILABILITY__.
 +
 +Illustration of LKR field with ITM link:
 +
 + LKR $a ITM
 +                  $b 317629 (ADM # of record where item is attached)
 +                  $l UMA50
 +                  $v 13
 +                  $y 1834-35
 +
 +==== Serial title changes ====
 +
 +In this case a single bound volume will contain serial issues from a chronological period covering one or more title changes for that serial. ​ Each title change will have its own bib. record, with 780 (earlier title) and/or 785 (later title) fields indicating the title changes.
 +
 +  - Determine whether volume contains a title change. Look at the 362 in the bib. record for the first title in the vol., and compare it to the piece in hand.
 +    * Example: ​ **New England Farmer,** OCLC#​7656388. ​ The 362 field reads as follows: ​ $a Vol. 1, no. 1 (Aug. 3, 1822)-v. 13, no. 29 (Jan. 28, 1835). ​ Bound volume 13 (which contains more than 29 nos.) changes titles in the middle.
 +  - Find the earlier or later title contained in the bound volume, by checking the 780 (earlier title) or 785 (later title) in the bib. record.
 +    * Example: ​ The 785 (later title) of **New England Farmer** reads as follows: ​ $t **New England farmer, and gardener’s journal** $w (OCoLC)9208579. ​ Search the record by the OCLC number in $w.  If no OCLC number is present, search by title.
 +    * The 362 field of **New England farmer, and gardener’s journal** reads: ​ $a Vol. 13, no. 30 (Feb. 4, 1835)-v. 17, no. 29 (Jan. 23, 1839). ​ NOTE:  This record also indicates that vol. 13 splits in the middle. ​ If you were looking at this record first, you would have to search the earlier title from the OCLC number in the 780.
 +  - Enter a LKR field in the bib. record of the later title(s) contained in the volume.  ​
 +  - We use ITM links for serial title changes. ​ The LKR field will consist of:
 +    * subfield a ITM
 +    * subfield b ADM number of the bib. record you’re linking to, i.e. the first title bound in the volume.
 +    * subfield l ADM to which the bib. record for the first title belongs: ​ UMA50, DEP50, etc.
 +    * subfield v Item identification (by Emum. Level 1).  Since serial bib. records often contain more than one item, the LKR field needs to specify exactly which item contains the title change. ​ Enter the value from the "first level enumeration"​ found in the __5. Serials Levels__ tab under the Items List, for the correct item.
 +    * subfield y Item identification (by Chron. Level 1).  A LKR field can include either or both $v and $y, as long as these values uniquely identify the item.  If needed, other levels can be added per the following (found under Tag Information for a bib. LKR field):
 +         
 +         $$y - analytic link - year link
 +         $$v - analytic link - volume link
 +         $$p - analytic link - part link
 +         $$i - analytic link - issue link
 +         $$k - analytic link - pages
 +    ​
 +
 + 
 +  - If desired, you may "open form" by placing your cursor anywhere on the LKR field and right-clicking or clicking Edit Actions. ​ This will bring up a form with spaces that may be filled, as follows:
 +    * Link type - UP/​PAR/​ANA/​ITM (a) [enter "​ITM"​]
 +    * Sysno of the linked doc record (b) [enter the ADM# of the bib. where the item is found.]
 +    * Library where record is linked (l) [for an ITM link, enter the ADM of the bib. where the item is found, i.e. UMA50, DEP50, and so on.]
 +    * Year link - chronology level i (y) [enter value from Chron. Level 1]
 +    * Volume link - enumeration level a (v) [enter value from Enum. Level 1] [and so on, for $$p, $$i and $$k above].
 +
 +===== ANA Links =====
 +
 +==== Ser Anals ====
 +
 +We most often use ANA links for analyzed series, or “Ser Anals." ​ These consist of volumes grouped under the same title (as in a serial), with numbers or dates distinguishing them, but which also have distinctive titles per volume or issue cataloged as separate monographic records. ​ The overall series title will be represented by a cover record (either an OCLC serial record or a brief cover record created by Acquisitions),​ to which all the items for the volumes will be attached. ​ The separate monographic records will be connected to the appropriate items with ANA-links. ​ ANA links are a much easier way to handle large sets in which several titles have been routinely bound together, than "​bound-with"​ cross-linking. ​
 +
 +<​file>​NOTE: ​ Occasionally a record for a large monographic set with smaller analyzed parts (Contin Anal), also may be ANA-linked.</​file>​
 +
 +Example: ​ Bulletin of the University of Wisconsin. Economics and political science series.
 +
 +
 +  - Cover Record. An advantage to using OCLC serial records is that LHR’s (local holdings records) can be created; also title changes will be reflected. ​ Attach all items to the cover record. ​
 +  - The HOL record for the cover bib. will include:
 +    * 866 displaying holdings of the overall series.
 +    * 590 note stating: ​ SER (CONTIN) ANAL.  This title is ANA-LINKED.
 +    * 952z note stating: Individual vols. may also be searched by author, title or series title. ​
 +  - Preparation of Monographic Records:
 +    * Enter the series in the correct form (per OCLC authority file) with proper volume information. ​ (NOTE: Many old-fashioned bibs. will have 810’s, and varying forms of the series title.) ​ Correcting the series entries will tie the monographic titles together in a browse search under title or series.
 +    * Add an HOL record with the volume number under the series. ​ This can be done either in the LC Class number or a subfield h under the Depository sublibrary and collection. ​ It also can be entered in an 866 or 952 field. ​ Adding the HOL supplies the "​LOCATION"​ line in the OPAC view.
 +    * Delete any item records from the monographic bibs.  **NOTE: ​ Do not delete items representing additional pieces which should be attached to the monographic record, e.g. a copy which has been assigned a different call number.** ​ (It's also a good idea to delete the ADM from these monographic bibs.) ​ Add an ANA link into the bib. as follows:
 +
 + LKR $a ANA
 +                  $b 4831039 (bib. # of cover record)
 +                  $l FCL01
 +                  $v 8  (Needs to match the value entered in Enum. Level.1 under Serial Levels of the appropriate item.)
 +
 +<​file>​NOTE: ​ An ITM LKR field includes the ADM # under $b, and ADM library under $l, e.g. UMA50 instead of FCL01.</​file>​
 +
 +    * Updating a bib. record with an ANA link will automatically add a subfield m (title of the mono.) and a subfield n (title of the series). ​ These are UP and DOWN links, which allow a list of "​related"​ titles to be seen in the OPAC view, under the serial record. ​ If we ever get this feature to work correctly, we'll be able to sort the list of titles by author, title, year and so forth.
 +
 +**=>​FINAL STEP:  Check to make sure the link is working with Control-O (OPAC view)<​=**
 +
 +
 +
 +//​[[lucyd@library.umass.edu|Primary contact: Lucy deGozzaldi]]//​.
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